Executive Assistant (Remote, Night Shift – PH)

Executive Assistant (Remote, Night Shift – PH)

Company: Washington Construction (US)
Type: Long-term, remote
Schedule: Full-time, Pacific Time (night shift for PH)

(A) About the role
We’re hiring an Executive Assistant who can keep our leadership and projects running smoothly. You’ll manage calendars across time zones, draft concise client communications, organize documents, support basic purchasing/AP workflows, prepare meeting notes, and follow up on action items.

(B) Responsibilities
• Inbox triage and drafting professional client/stakeholder emails
• Calendar ownership (multi-time-zone), meeting setup, agendas, and minutes with action items
• Document control: organize Drive folders, version files, maintain SOPs/checklists
• Light spreadsheets (task trackers, vendor lists, simple lookups/filters)
• Vendor coordination: quote requests, PO details, receipt/record keeping
• Travel logistics: itineraries, rebooking support, and trip briefs for executives
• Discretion with confidential information

(C) Must-haves
• 2+ years in EA/Ops/Coordinator role (construction experience a plus)
• Excellent written English; clear, concise business writing
• Comfortable with Google Workspace (Docs/Sheets/Drive), Zoo ---------- et
• Detail-oriented, proactive, and great at follow-through
• Stable fiber internet + backup; quiet workspace

(D) Nice-to-haves
• Experience with basic AP/PO workflows
• Sheets skills (filters, conditional formatting, simple formulas like COUNTIF/SUMIF/XLOOKUP or INDEX-MATCH)
• Familiarity with project management tools or CRMs
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(E) What to do before applying (required)
1) Update your OnlineJobs.ph profile
• Upload proof of your IQ score (120+) from a recognized test provider (e.g., TestGorilla, Mensa, or similar).
• Update your English level to C1 or higher (include proof if possible, such as IELTS, TOEFL, or Cambridge).

2) Send your application
• Submit your resume and a brief introduction describing your admin experience and why you’d be a good fit.

(3) Required assessment (time-boxed)
• Take our EA assessment (~45 minutes total). You’ll have ~45s per question plus a short timed writing task.
• Hard time lock—complete in one sitting.
• Start here: ----------

Compensation & Schedule
• Monthly Salary: PHP 25,000–35,000 (? USD $450–$650), depending on experience
• Full-time, remote (night shift for PH applicants; Pacific Time business hours)
• Long-term position with potential for future growth

We welcome applicants who are serious, organized, and ready to support our growing team!

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Screening notice: Only candidates who complete all required steps—(1) OLJ profile updates with IQ proof (120+) and English C1+, (2) resume + brief intro, and (3) the timed online assessment (see link above)—will be reviewed. Incomplete applications will not be considered.