Finance & Admin Manager (QuickBooks & KPI Reporting)

Are you a QuickBooks-savvy finance pro who loves turning numbers into strategy? We’re a 5-year old U.S. husband-and-wife business looking for a strategic partner to own our finance and admin operations. This is not just a bookkeeping job – you will manage our QuickBooks, report key metrics, and help drive business decisions. If you excel at translating data into action and want a long-term role growing with a thriving company, we want to meet you!!

About the Role (Start Part-Time, Grow to Full-Time):
Begin at 20 hours/week (first 90 days) to train with our current manager and learn our processes, then transition to 40 hours/week full-time with full responsibilities. (Yes, this is a permanent, long-term position with growth potential!) Will start at $6-7 per hour so do not apply if that does not work for you. A slight raise will happen after 30 days then 6 month performance reviews.

Responsibilities:
-Learn & Transition: Train alongside our current business manager for the first 3 months to understand the business systems and workflows.
-Financial Management: Manage QuickBooks Online – record transactions, reconcile accounts, and maintain accurate financial records. Prepare monthly financial statements (P&L, balance sheet) and cash flow reports.
-KPI Reporting: Compile data and create weekly/monthly KPI dashboards to track business performance (sales, expenses, profit margins, etc.). Turn these numbers into actionable insights and recommendations for the leadership.
-Operational Support: Coordinate with our external accountant and marketing team to ensure operations stay on track. Oversee administrative tasks, streamline processes, and keep the business running efficiently day-to-day.
-Strategic Planning: Work directly with owners to set budgets, forecast growth, and translate data into strategy. Identify trends or problem areas and propose solutions – be our “financial eyes” on the business.
-Organization & Compliance: Keep documentation organized (receipts, invoices, SOPs) and assist with any compliance or reporting needs (tax prep support, etc.). Ensure nothing falls through the cracks.

Requirements:
- must be a CPA
- experience in a finance, accounting, or business management role. (Prior titles might include Finance Manager, Business Manager, Accountant, Controller, or Senior Bookkeeper.)
-QuickBooks experience is strongly preferred – you should be comfortable managing accounts in QuickBooks or similar accounting software.
-Solid understanding of financial statements, reconciliations, and budgeting. You’ve prepared P&Ls, balance sheets, and maybe even financial forecasts.
-Analytical and data-driven: Excel or Google Sheets proficiency for reporting is a must. Experience creating KPI reports or dashboards is a big plus (e.g. tracking metrics, analyzing trends).
-Excellent English communication (written and verbal). Ability to clearly report findings and collaborate with a remote team.
-Highly organized, detail-oriented, and proactive. You take initiative to improve processes and solve problems without waiting to be told...
-Tech & Marketing Savvy: Familiarity with other business tools (Google Workspace, project management apps) and basic knowledge of digital marketing (SEO, PPC acronyms) is a bonus – you’ll liaise with the marketing team, so understanding the lingo helps
-Work setup: Reliable high-speed internet, a computer that can handle QuickBooks and video calls, and a backup plan for power/internet outages.
Please include the word “strategic” in your response to show you read the full job post.

Who We’re Looking For:
We want more than a task-doer – we want an owner’s mindset. The right person is eager to learn our business, values long-term growth, and isn’t afraid to suggest improvements. You are trustworthy, self-driven, and you thrive when given goals, not just tasks. If you’ve ever said, “I love helping a business grow by figuring out what the numbers are saying,” then this is the role for you!

What We Offer:
-Long-term Stability: This is a permanent role with a stable U.S. company – we’re in this for the long haul and hope you are too.
-Competitive Pay: Starting at $6–$7/hour (about PHP 55k–65k per month, depending on experience). -Regular performance reviews with opportunities for salary growth and bonuses for great work. Work-from-Home: 100% remote.
-Learning & Growth: You’ll wear many hats and gain experience in finance, ops, and strategy. As we grow, you can grow into a higher role (e.g. Finance Controller) We invest in tools and training – your success is our success.
-Supportive Team: Direct collaboration with the business owners and a small, friendly team. Your ideas will be heard, and your work will have a big impact on the company’s success..

How to Apply:
Step 1: Send resume
Step 2: 1–2 minute video introducing yourself. Tell us about your relevant experience and why you’re excited about this role.
Step 3: Include the word “strategic” in one of your form answers to show your attention to detail (yes, we check!).