Real Estate Admin

Executive Assistant (Real Estate Team)

Overview

We’re looking for a highly organized, proactive Executive Assistant to support the leadership of our fast-growing real estate team. This role is central to ensuring smooth operations, consistent communication, and agent onboarding, while freeing up leadership to focus on growth and production.

Key Responsibilities
• Agent Onboarding & Recruitment Support
• Coordinate onboarding checklists, forms, and training schedules
• Support recruiting efforts with follow-ups, scheduling, and candidate communications
• Operations & Communication
• Manage calendars, appointments, and email inboxes for leadership
• Draft, send, and organize client/agent communications
• Maintain team records and documentation in Google Workspace
• Marketing & Social Media
• Assist in content creation for social posts, newsletters, and event promotion
• Coordinate with marketing vendors and platforms (e.g., Hype, Reside, Digital Maverick)
• Transaction & Database Management
• Assist with contract coordination through Dotloop
• Enter and maintain lead/transaction data in Follow Up Boss CRM
• Monitor and update task boards in Asana
• General Support
• Handle spreadsheets, reports, and team trackers
• Support planning and execution of team events and trainings

Qualifications
• Strong organizational and communication skills
• Tech-savvy with experience in Google Workspace (Docs, Sheets, Drive)
• Comfortable learning CRM platforms (Follow Up Boss preferred)
• Detail-oriented, proactive, and able to manage multiple tasks
• Prior real estate or administrative experience is a plus

Schedule
M-F 8am-12pm EST