Remote Financial Assistant – Payroll, Invoicing, and Bookkeeping Support (US Government Contracts)

???? About Us:
Martin Loyd, Inc. is a U.S.-based small business focused on delivering professional services to federal government agencies, including NIH, SSA, CMS, and the National Guard. We also operate several affiliated service businesses and technology platforms. We’re looking for a sharp and dependable remote financial assistant to support our payroll, invoicing, and financial admin tasks as we transition from a long-time employee.
???? Position Overview:
You will support our internal team with weekly payroll processing, invoice reconciliation, and financial reporting across multiple contracts. You will work closely with our executive team, helping maintain continuity during a staff transition, and will be trained on our current tools and processes.
???? Responsibilities:
Collect and reconcile weekly timesheets from project managers
Enter employee hours into our Corporate Payroll Services (CPS) portal
Assist with preparing invoices in IPP and WAWF (training provided)
Track payments and reconcile deposits from U.S. government entities
Maintain financial reports, expense logs, and contractor payables
Assist with credit card reconciliations, vendor payments, and recurring charges
Help develop and maintain SOPs (standard operating procedures)
Coordinate with our U.S.-based leadership for weekly check-ins
???? Qualifications:
Strong bookkeeping or accounting experience (QuickBooks experience a plus)
Familiarity with U.S. payroll or financial processes
Experience supporting U.S.-based businesses or government contractors is ideal
Excellent English communication skills (written and verbal)
Detail-oriented, reliable, and organized
Ability to follow structured checklists and maintain confidentiality
Comfortable using Google Workspace (Gmail, Sheets, Docs, Drive)
???? Working Hours:
Part-time: ~10–15 hours/week initially
Must be available during some overlap with U.S. Eastern Time (EST) for meetings/check-ins
Willing to grow into a long-term role based on performance and need
???? Compensation:
Starting at $5–$7/hour, depending on experience
Paid bi-weekly
Opportunity for rate increases and bonuses based on accuracy and performance
Long-term position with stable and growing company
? To Apply:
Please submit the following:
Your resume
A short voice or video recording introducing yourself and why you're a good fit
Examples of past work related to payroll, bookkeeping, or invoicing
Your availability and preferred working hours (in US ET basis)
We're looking to hire quickly and start onboarding this week. If you’re organized, dependable, and ready to support a mission-driven team, we’d love to hear from you!