Executive Assistant

???? About the Role:
We are looking for a highly organized, detail-oriented, and numbers-savvy Administrative Assistant who loves working with Excel / Google Sheets and is comfortable making phone calls in English. This role is perfect for someone who enjoys working with data, coordinating with teams, and handling a wide range of admin tasks in a fast-paced, dynamic environment.
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???? What We're Looking For:
• Excellent skills in Google Sheets / Excel
• Strong mathematical and numerical ability
• Good spoken and written English (you’ll be making regular calls)
• Comfortable with making phone calls to contractors, suppliers, and tenants
• Self-motivated, reliable, and able to work independently
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???? Key Responsibilities:
1. Invoicing & Payment Tracking
o Issue invoices using invoicing software
o Record incoming payments in Google Sheets
o Track and record company expenses (coordinate with team members)
2. Contractor & Supplier Coordination
o Make phone calls in English to arrange meetings with contractors/suppliers
o Source and compare quotes for ongoing property projects
o Negotiate deals and maintain relationships with suppliers
3. Tenant & Property Management Support
o Communicate with current tenants on concerns or queries raised
o Assist in sourcing new ones for vacant properties
o Help prepare rental and property documents
4. General Admin Tasks
o Handle various administrative and ad hoc tasks as assigned by the owner
o Stay organized and ensure all tasks are completed regularly and accurately following deadlines
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???? Additional Information:
• This role is remote, but strong communication and accountability are essential
• You must have a stable internet connection and be available during the stated working hours
• Voice calls will be part of your daily tasks – you must be confident and clear on the phone (will be using company WhatsApp, and company email address for comms)
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???? How to Apply:
If you’re passionate about working with data, enjoy organizing things, and are comfortable talking to people over the phone — we’d love to hear from you! Please send your CV explaining why you’re a great fit for this role.
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???? Work Hours:
• Full-Time: 8 hours/day, 5 days/week
• Workdays: Saturday & Sunday + 3 weekdays (e.g. Tuesday & Wednesday OFF)
• Working Hours:
o UK Time: 7:30 AM – 3:30 PM
o Philippines Time: 2:30 PM – 10:30 PM
• Salary: Php 39,000.00 / month