Finance & Accounting Expert for Digital Agency & holding companies

Role Overview
Our Finance & Accounting Specialist is responsible for ensuring financial clarity, compliance, and operational efficiency across all Ecubate companies.

This role covers the day-to-day financial workflows — from bookkeeping to maintaining dashboards, improving SOPs, and proactively flagging risks or opportunities.

The ideal candidate is detail-oriented, systems-driven, and proactive, ensuring the finance function runs smoothly with minimal oversight.

Key Responsibilities

Financial Management & Reporting
- Maintain and update the Google Sheets Financial Dashboard monthly.
- Track and report on key metrics: cashflow, revenue, profitability, and runway.
- Provide weekly summaries to founders with insights, risks, and action steps.

Bookkeeping
- Process and reconcile entries in Moneybird software (invoices, receipts, bank transactions).
- Ensure all records are accurate, categorised, and audit-ready.

Systems & SOP Management
- Identify inefficiencies create and optimise financial SOPs.
- Automate recurring tasks using tools like Zapier or Make.

Collaboration
- Coordinate with external accountants/bookkeepers when necessary.
- Support the founders with holding company finances.
- Assist in preparing financial information for strategic decisions.

KPIs for Success

- **Data Accuracy:** All financial data is accurate, reconciled, and up to date.
- **Reporting Timeliness:** Weekly reports delivered on schedule.
- **Process Reliability:** SOPs are followed and regularly improved.
- **Proactive Risk Management:** Potential issues flagged before they escalate.
- **Efficiency Gains:** Demonstrable improvements in finance workflows and automation.

Skills & Requirements

- Proven experience in finance, accounting, and bookkeeping.
- Strong understanding of digital business models (agencies, ecommerce, SaaS).
- Proficiency in Moneybird, Google Sheets, and Notion.
- Highly organised, detail-oriented, and able to self-manage.
- Strong written and verbal communication skills in English.
- Comfortable handling confidential financial data.
- Willingness to learn new regulations and tools quickly.
Bonus Skills
- Familiarity with Dutch VAT and SME finance structures.
- Experience with financial automation tools (Zapier, Make, advanced Sheets formulas).
- Passion for building systems, processes, and documentation.

Performance Review Structure

Quarterly Review will cover:
1. Accuracy and timeliness of reporting.
2. Quality and clarity of weekly financial summaries.
3. Adherence to and improvement of SOPs.
4. Proactivity in identifying risks and opportunities.
5. Impact of workflow automation and efficiency gains.

To apply please provide your CV and write a motivation why you are a fit for Ecubate. Please also provide us with your LinkedIn and WhatsApp.