ACCOUNTS EXECUTIVE WITH BOKKEEPING EXPERIENCE

Official Working Hours : 9am - 6pm (Monday to Friday)

ADMIN SUPPORT :

First thing in the morning:

• Make sure that phone line and time tracker are open.
• Check emails & billing tickets from clients.

During working hours:

• Answering incoming billing/payment calls but not limited to support calls.
• Respond to every client’s billing concerns/dispute and relay the information to Operations for verification.
• Chase and follow-up the payment status from clients.
• Creating Statements of Accounts for clients, if necessary.
• Update job visits in company system for any missed, cancelled, under-time cleaning sessions.
• Sending invoices to completed carpet cleaning and Adhoc (one-time cleaning) jobs.
• Monitor #HR channel for new hires and encode their information in Airtable.
• Contact insurance company to add insurance to the new hires.
• Send the weekly call reports.
• Generate monthly invoices and send it to the clients.
• Go through the Airtable to see which jobs are terminated and close the jobs accordingly.
• Sync company system invoices to Xero.
• Resolve sync errors.
• Rectify top P&L to match in company system.


ACCOUNTS

• Accounts Receivable - Record incoming payments (Cheque & Bank Transfer) in excel file
• Expenses - File receipts & invoices posted in slack
• File all the e-invoices from suppliers in Dropbox.
• Reimbursement - File receipts for reimbursement and save in Dropbox.
• File the cheques images in Dropbox.
• Update Xero for the revised invoices.
• Calculate Foreign Worker’s OT and trasportation.
• Mark invoices as paid if Bank Statements are available or new cheques are posted in #cheques channel.


REQUIREMENTS:

• Fluent in written and spoken English
• Numeracy and Quantitative Skill
• Accounting graduate or bookkeeping experience
• Knowledgeable in using Xero Accounting Software & Jobber
• Knowledgeable in using Slack & Skype
• Strong Excel skills
• Exceptional attention to detail
• Ability to amend mistakes and spot anomalies