Virtual Assistant (Accounting, Admin, and Graphic Design Support)

About CityStruct

CityStruct is a UK-based consultancy specialising in highways, drainage, transport, and structural design. We provide design and planning support for developers, architects, and local authorities, guiding projects from feasibility through to construction. We’re now looking for a Virtual Assistant to support our growing business with a mix of admin, bookkeeping, and creative tasks.

Role Overview

We’re seeking a highly organised and proactive Virtual Assistant to support the business across day-to-day operations. The role will cover accounting/bookkeeping, admin support, document management, data entry, website updates, and basic design tasks for marketing and proposals.

Key Responsibilities

Accounting & Bookkeeping

Maintain records in Free agent (posting transactions, reconciling bank accounts, expense management).

Prepare draft invoices and track overdue payments.

Assist with basic financial reports.

Administrative Support

Manage email inbox and calendar scheduling.

Prepare and format fee proposals, reports, and letters.

Maintain drawing/document registers (SharePoint/Teams).

Data entry and general admin support.

Design & Marketing Support

Prepare visuals for proposals, LinkedIn, and capability statements (Canva/Photoshop).

Assist with layout and branding of documents.

Create basic marketing materials (graphics, posters, presentations).

Website & Digital

Update and maintain the company website (WordPress/Wix).

Upload case studies, project updates, and service pages.

Support with SEO basics and monitoring enquiries.

Skills & Requirements

Proven experience as a Virtual Assistant or similar role.

Strong bookkeeping experience (Xero preferred).

Good IT literacy (MS Office, SharePoint/Teams, Google Workspace).

Competence with Canva/Photoshop (basic design tasks).

Familiarity with WordPress for website updates.

Excellent written and spoken English.

Highly organised, detail-oriented, and proactive.

Desirable

Experience working with UK/European clients.

Familiarity with civil engineering or consultancy businesses.

Ability to support with light marketing/social media tasks.