Experienced Operations Manager / Virtual Assistant – Auto Detailing Business

We are a growing mobile auto detailing business in the USA looking for an experienced Virtual Assistant / Operations Manager to help run our backend systems and support daily operations.

This role requires someone organized, proactive, and tech-savvy who can work independently and keep the business running smoothly.

Responsibilities:

Manage daily schedule, appointments, and customer follow-ups in our CRM (Urable)

Respond promptly to leads/inquiries via Google Voice, email, and social media

Organize and update QuickBooks (invoices, expenses, reports)

Maintain and track inventory (usage logs, reorder alerts)

Post and schedule content on Facebook, Instagram, TikTok (basic editing/graphics a plus)

Document SOPs (standard operating procedures) for repeatable tasks

Organize business files in Google Workspace (Drive, Docs, Sheets, Calendar)

Provide a short end-of-day summary report of tasks completed, leads handled, and pending items

Preferred Experience:

Prior VA/operations management role for a service-based business

Experience with CRMs, QuickBooks, and social media scheduling tools

Strong English (spoken & written) for customer-facing messages

Organized, reliable, and able to work without micromanagement

Comfortable creating documentation and SOPs

Work Schedule:

Part-time: 4 hours/day (20 hours/week), Monday–Friday

Fixed hours: 8:00 AM – 12:00 PM (Mountain Time, USA)

Must be online during these hours for lead follow-ups and real-time communication.

Salary:

$8 USD per hour (4 hrs/day = $32/day ? $640/month)

Paid bi-weekly via PayPal, Wise, or your preferred method

Opportunities for pay increase as responsibilities grow

How to Apply:

Send a short intro message explaining your experience with QuickBooks, CRMs, and social media.

Include the subject line: “Experienced VA – Tsukiko Detailing”

(Optional but preferred) Send a 1-minute Loom video introducing yourself.