Admin Virtual Assistant (Project Management & AI)

We are a fast-moving company working across multiple industries including technology, construction, and real estate. We are looking for a dedicated Admin Virtual Assistant from the Philippines to support our leadership team, help manage operations, and continuously improve efficiency using AI and automation.

This is not a basic admin role, we need someone who can grow with us, master new tools, and help keep the team and projects running smoothly.

Responsibilities
- Project & Task Management
- Master ClickUp for organizing tasks, projects, and deliverables.
- Use Motion.ai to help schedule, automate, and optimize daily workflows.
- Assist with delegating tasks and following up with tea ---------- mbers.

Executive & Calendar Management
- Manage the CEO’s personal and business calendar.
- Schedule meetings, set reminders, and coordinate across time zones.
- Handle inbox management, reminders, and follow-ups.

AI & Efficiency Research
- Actively study AI tools that can improve business efficiency.
- Suggest and help implement automation solutions for operations.

Team Coordination
- Help manage communication and accountability across multiple teams.
- Prepare status updates and ensure deadlines are met.

Requirements
- Excellent English communication skills (written and spoken).
- Organized, detail-oriented, and proactive in problem-solving.
- Strong experience with project management tools (ClickUp preferred).
- Tech-savvy and eager to learn new AI tools for productivity.
- Ability to manage time effectively and coordinate across multiple priorities.
- Reliable internet connection and ability to work remotely full-time.

Application Instructions
- To be considered, you must follow these instructions exactly:
- Submit a short introduction video in English explaining:
Who you are.
Your experience with project management/admin roles.
Why you would be the perfect assistant for Ray.

In the headline of your application, include the words: “Ray Asst”.

Applications without this will be ignored.

Attach your resume. Note: the video introduction is more important than the resume.

Perks
- 100% Remote (work from home) (Temporary in-person - CEO Traveling)

Long-term growth opportunity with training in AI for business.

Competitive pay based on experience.

Work directly with leadership on high-impact projects.