Remote Financial & Operations Administrator

Job Title: Remote Financial & Operations Administrator

Position Overview:
We are seeking a highly skilled Financial & Operations Specialist to work closely in managing and helping with the financial and operational aspects of our multi-tiered business. This remote position requires exceptional English language writeene and communication skills, strong expertise in QuickBooks, and a solid understanding of U.S. small business operations. The ideal candidate will have hands-on experience supporting finance and operations across diverse service lines, including general contracting, construction, pool installation, snow removal, and landscaping.

Key Responsibilities:
Financial Management
Call, track, record and report to stakeholders outstanding collections.
Enter, reconcile, and help to maintain accurate financial records in QuickBooks.
Possibly help in preparing and analyze financial reports to provide insights into company performance.
Support and help lead budget creation, labor and materials monitoring, forecasting, payment schedules and purchasing of materials.

Operational Support
Assist in streamlining operations across multiple service lines.
Collaborate with stakeholders to address financial or operational challenges.
Support scheduling, procurement, and resource allocation for projects.
Analyze operational data to recommend process improvements.
Screen tracking in place for all remote positions

Cross-Business Coordination
Manage project financial reporting that spans multiple business lines.
Provide insight to stakeholders on profitability, cost control, and efficiency.
Support strategic decision-making with clear financial and operational data.

Qualifications:
Minimum 3–5 years of experience in financial and operational support roles for U.S.-based small businesses.
Proficiency in QuickBooks (required) with the ability to generate meaningful financial reports.
Strong understanding of U.S. accounting standards and operational practices.
Excellent verbal and written English communication skills.
Must have experience in one of the following industries such as general contracting, construction, pool installation, snow removal, or landscaping.
Highly organized, detail-oriented, and comfortable managing multiple priorities remotely.

Preferred Background:
Bachelor’s degree in Accounting, Finance, Civil Engineering, Business Administration, or equivalent experience.
Familiarity with project-based businesses and job costing.
Prior experience in both financial reporting and operational problem-solving.

What We Offer:
A flexible remote work position supporting a dynamic and growing business.
The opportunity to work across multiple industries and service lines.
Competitive compensation based on skills and experience.