Executive Assistant / Operations Coordinator

About Us
We are a fast-growing digital marketing agency that partners with creators and manages high-growth marketing operations. We’re looking for a proactive Executive Assistant / Operations Coordinator who can take ownership of day-to-day operations, support personal admin tasks, and solve problems using modern tools and AI.

This is not a typical “assistant” role. You will be managing projects, sourcing leads, coordinating with creators, running recruitment processes, and researching new tools/strategies. You’ll become the right-hand operator to the founder.

Key Responsibilities
1. SFS & Partnership Management
Manage and track shout-for-shout (SFS) campaigns.
Log, follow up, and confirm execution in Airtable/Sheets.
Provide daily reports on active and completed trades.
2. Dating Lead Sourcing (Personal Ops)
Manage dating app accounts.
Swipe/filter for high-quality matches.
Pre-screen and organize leads for founder.
3. Model Feedback & Coordination
Review new content submissions from creators.
Provide structured feedback based on quality guidelines.
Track missing or incomplete content.
4. Hiring & Recruitment
Post and manage job ads for new roles.
Run screening tests (English, typing, situational).
Manage test projects and provide founder with shortlists.
5. AI Problem-Solving & Automation
Use AI tools (ChatGPT, Zapier, Make, Airtable) to automate repetitive tasks.
Research and test AI workflows for marketing and operations.
Document solutions and create repeatable playbooks.
6. Research & Reporting
Conduct competitor, market, and tool research.
Summarize findings into actionable insights.
Provide weekly reports with growth opportunities.

Qualifications
Excellent English (written & spoken).
Strong organizational and project management skills.
Comfortable with tools: Google Drive, Airtable, Canva, Trello, Zapier/Make.
Problem-solver who takes initiative, not just direction.
Detail-oriented, trustworthy, and discreet with sensitive information.
Prior VA, executive assistant, or operations experience preferred.
Compensation & Hours
Rate: $4/hr to start.
Hours: 20 hrs/week (with potential to scale to full-time).
Flexible schedule, but must check in daily and deliver results.
Paid weekly via Wise or PayPal.
Long-term role with growth opportunities.

How to Apply
To apply, you must complete the Airtable application form at the link below.
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