Virtual Assistant (VA) — Admin Support for Film/Media Projects

Job Title: Virtual Assistant (VA) — Sales, Production & Broadcast Admin Support

About Lightbridge Productions

Lightbridge Productions is an independent documentary production company based in Australia. We specialise in creating high-quality documentary series that explore innovation, leadership, and the forces shaping industries.

Joining Lightbridge means being part of a creative, dynamic environment where your work supports the production of real documentaries seen by business leaders and industry audiences. If you’re excited about film, media, and the future of storytelling, this is a chance to be part of something impactful.

Role Overview

We are seeking a highly organised Virtual Assistant (VA) to support our Sales, Production, and Broadcast functions. This role is execution-focused: handling admin, communications, scheduling, and reporting — so the Producer can focus on sales, concept development, and business growth.

Key Responsibilities:

• Keep CRM (Pipedrive) updated with accurate data.
• Manage meeting scheduling, reminders, and follow-ups.
• Prepare proposals, booking forms, and invoices (templates provided).
• Organise documentation and maintain folder/file structures.
• Support production logistics (call sheets, travel bookings, client communications).
• Provide broadcast partners with required assets.
• Prepare weekly reports on tasks, deliverables, and pipeline status.

Requirements:

• Previous VA or admin experience.
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar).
• Familiar with CRM systems (Pipedrive preferred).
• Excellent written English; professional email etiquette.
• Detail-oriented and checklist-driven.
• Stable internet and ability to work remotely.

Nice to Have (not required):

• Experience with LinkedIn outreach and YouTube/Vimeo uploads.
• Familiarity with campaign reporting or analytics.

Work Conditions:

• Remote, long-term role.
• Weekly pay via [your chosen method].
• Fixed weekly hours with flexibility, but must overlap with 3+ hours AEST.
• Must be willing to sign NDA, use 2FA, and work with a password manager.

How to Apply:

Please send:

1. A short introduction about your VA/admin experience.
2. CRM or project management tools you have used.
3. An example of how you used a checklist or template to manage tasks.
4. Your expected weekly rate in PHP.