Virtual Bookkeeper / Admin Assistant

We’re looking for a detail-oriented, process-driven Virtual Bookkeeper/Admin to support daily accounting and administrative operations. This role ensures accurate transaction categorization, reconciliations, payroll, sales tax filings, and general admin support. You must be highly organized, reliable, and able to work independently without micromanagement.

Key Responsibilities:

-Categorize and maintain financial transactions in QuickBooks Online
-Perform monthly bank/credit card reconciliations & resolve discrepancies
-Process payroll for employees/contractors and ensure compliance
-Prepare and file sales tax reports (multi-state if applicable)
-Compile monthly financial reports; prepare W-2s and 1099s annually
-Manage calendars, schedule meetings, and handle email correspondence
-Organize digital files, update records, and assist with admin projects
-Provide proactive communication and support to leadership
-Communicate with customers and vendors

Who You Are:

-Experienced in bookkeeping (QuickBooks Online required)
-Strong in reconciliations, payroll, and sales tax filings
-Detail-oriented, organized, and process-driven
-Clear communicator, self-motivated, and able to manage confidential data
-Comfortable with spreadsheets, accounting systems, and remote tools

Work Hours:

-Full-time, fully remote
-Must be available during Pacific Time Zone hours, 6:30 am - 2:30 pm, for all duties

How to Apply (Follow Exactly):

-Email ----------
-Subject: “Bookkeeping VA Application – [Your Name]”

In your email:

Include a 60-second video introduction explaining why you’re a fit

Attach:

-Resume (PDF: LastName_FirstName_Resume.pdf)

Applications that don’t follow instructions will not be considered. Written and verbal responses are reviewed for originality.

Next Steps:

Successful candidates move to a final interview.


We’re hiring immediately—apply now!