Executive Virtual Assistant (EVA)

We’re looking for a highly organized, proactive, and detail-oriented Virtual Assistant to join our team and provide day-to-day support across business, client, and personal workflows. This role is ideal for someone who thrives in a fast-paced, dynamic environment and can juggle multiple responsibilities with precision.

Administrative and Organizational Support
Manage and organize emails, calendars, and scheduling.
Use Asana to track tasks, deadlines, and priorities.
Watch videos and review transcripts fro ---------- etings, creating actionable priorities and to-dos.
Assist with pulling data and ensuring accurate entry into the appropriate systems or tools.
Help manage real-time priorities and adapt to the shifting needs of the team.

Research, Report & Presentation Support:
Generate regular performance reports. Monitor KPIs and flag any deviations from goals or benchmarks.
Research and create “best in class” visual presentations
Support creating professional and engaging PowerPoint presentations, including refining formatting, layout, and visual design for maximum engagement.
Research and incorporate relevant data and visuals to enhance presentation effectiveness.

Personal and Family Support
Coordinate personal appointments and manage family-related tasks.
Handle digital file organization and maintain personal and family records.
Provide family support, including booking travel and managing insurance claims.

Communication Management
Monitor and respond to communication such as email, Slack, and LinkedIn.
Act as a point of contact for clients and tea ---------- mbers.
Draft and manage professional correspondence and documents.

Client and Business Support
Assist with preparing proposals and other client-facing documents.
Submit invoices, track payments, and ensure deliverables are met on schedule.
Maintain and update project timelines, client info, contacts, and relevant files.

Process Optimization and Operational Support
Help find ways to streamline day-to-day business operations.
Stay open to learning new skills, tools, and applications

Other Responsibilities
Adapt to evolving priorities and perform ad-hoc tasks as needed.
Maintain confidentiality and handle sensitive information with discretion.

Required Tools & Software Proficiency: Asana, Shopify, G-Suite, ChatGPT, Slack, Avoma (or other notetaker), Google Analytics