Executive Assistant and 2IC to the Director Real Estate

Estate Seeker is a dynamic and growing platform that blends AI with expert insights to provide property and finance knowledge with ease and confidence. We’re on a mission to empower everyday Australians with clear, reliable information to navigate property investment and ownership. As our Director’s right-hand, you’ll play a pivotal role in driving the business forward and ensuring operations run smoothly.
About the Role
We’re looking for a highly driven, hands-on Executive Assistant to the Director who will also act as the second-in-command (2IC). This isn’t your typical EA role—this is an opportunity to become deeply involved in every aspect of the business, from admin to strategy, client engagement, and industry research.
You’ll manage the Director’s daily priorities while also taking ownership of business operations, ensuring no opportunity or detail is missed. The role requires adaptability, a can-do attitude, and the hunger to succeed in a fast-paced, ever-changing industry.
Key Responsibilities
• Executive Support: Manage and prioritise the Director’s inbox, calendar, and schedule with impeccable attention to detail.
• Client Engagement: Conduct cold calls and follow-ups with prospective clients looking for investment properties; book meetings and handle client communications.
• Industry Awareness: Stay on top of real estate rules, regulations, and requirements; research and summarise changes that may impact the business and clients.
• Business Operations: Assist with preparing documents, proposals, and presentations; conduct research on properties and opportunities.
• Project Management: Drive initiatives forward, ensuring deadlines are met and outcomes achieved.
• Collaboration: Work closely with the Director, anticipating needs and proactively offering solutions.
• Flexibility: Jump in wherever required, whether it’s liaising with partners, handling administration, or supporting client projects.
About You
We’re looking for someone who thrives in a versatile role and is eager to grow alongside the company.
Essential qualities:
• Strong organisational skills with the ability to juggle multiple priorities.
• Excellent communication skills—both written and verbal—with confidence in client-facing interactions.
• Comfortable making calls, booking appointments, and representing the business professionally.
• Ability to research, learn, and adapt quickly in a dynamic environment.
• Proficiency with Microsoft Office
• High level of discretion, professionalism, and integrity.
• A true can-do attitude with a drive to succeed and grow.
What We Offer
• The opportunity to work directly alongside the Director and shape the growth of a fast-paced business.
• Exposure to all aspects of the real estate and finance industries.
• A supportive environment that values initiative, learning, and career progression.
• Competitive salary package commensurate with experience.
How to Apply
If you’re excited to be a key player in a growing company and thrive in a role where no two days are the same, please submit your CV and a cover letter with the subject line Exuberance and Focus.