Xero Book Keeper and Accounts Admin

About Us
We are an established Australian Professional Services company helping trade services group handling projects across construction, civil works and specialist maintenance as well as other industries. As we expand, we need a detail-driven Bookkeeper with strong purchasing and admin skills to keep our numbers sharp and our supply chain running smoothly.

The Role
You will a day-to-day bookkeeping, help manage supplier purchasing, and support general administration. You will report directly to our Finance Manager in Australia and work closely with project managers, estimating and site teams. You must be able to handle more than one of our clients, typically 3-5 clients is what we are expect.

Key Responsibilities
• End-to-end bookkeeping in Xero including bank feeds, reconciliations, journals and month-end close
• Accounts payable and receivable, debtor follow-ups and supplier payments
• Preparation of BAS drafts, payroll summaries, super calculations and simple financial reports
• Raise purchase orders, source quotations, track deliveries and liaise with trade suppliers
• Maintain an accurate inventory and job-cost tracking file for each project
• Process employee expense claims, credit card acquittals and petty cash
• File management, spreadsheet upkeep and general admin support as needed
• Work to Australian accounting standards and maintain data privacy at all times

Must-Have Qualifications
• Minimum 10 years’ full-time bookkeeping experience with Australian or NZ clients
• Solid knowledge of construction or trade industry cost codes and supplier processes
• Proven skill in Xero, Google workspace, Excel or Google Sheets, Google docs and google drive, We also provide login to chatgpt plus account.
• Familiarity with GST, BAS, payroll and Australian award interpretations
• Experience raising and managing purchase orders and negotiating with suppliers
• Strong written and spoken English and comfortable working in AEST timezone
• Reliable home office set-up with fast internet and backup power

Nice to Have
• Certificate IV or higher in Accounting, Bookkeeping or Commerce
• Exposure to job-costing or project accounting software such as Xero and Project management platforms.
• Prior work with Australian building regulations or WHS documentation

Compensation & Benefits (Depending on the Candidate)
• PHP 30,000 per month - PHP 45,000 per month / paid twice monthly via Wise or bank transfer
• Long-term role with clear performance reviews and upskilling opportunities

Working Hours
• Monday to Friday
• 8.00 am to 5.00 pm Brisbane time with one-hour lunch break

How to Apply

A one-page cover letter highlighting your Australian trade experience

Your updated résumé

A short video or Loom link introducing yourself and describing a time you solved a tricky reconciliation or supplier issue (two minutes max)

Short-listed applicants will complete a paid practical test in Xero plus a Gmeets interview. We are hiring immediately, so apply today and start as soon as next week.