Executive Assistant – Placement & Operations

We’re looking for an Executive Assistant - Placement & Operations to join our team!

We’re seeking a proactive, detail-oriented Virtual Executive Assistant who will help manage the placement process (job postings, candidate scheduling, onboarding) and expand into supporting client relationships, invoicing, and long-term projects across our entrepreneurial ventures (property management, real estate investing, course development).

This role starts part-time at 20 hrs/week with placement coordination tasks and light personal scheduling, with the potential to grow into a full-time right-hand role.

If you’re excited about supporting multiple projects, anticipating needs, and growing with a fast-moving business, we’d love to hear from you!

About Us
We’re a boutique placement service that helps property managers, real estate teams, and small business owners find the right virtual assistant for their unique needs. Our focus is on top-performing VAs from the Philippines who bring excellent English, reliability, and a proactive mindset.

Placement Service Support:
-Post/manage job ads, filter applications, and schedule interviews.
-Prepare client and candidate bios.
-Send contracts, onboarding guides, and resources.
-Track placement progress in CRM/Sheets.
-Attend interviews with candidates.
-Schedule and manage check-ins (first week, 60-day cadence).
-Maintain SOPs and templates for consistency.

Client & Assistant Relationship Support:
-Send invoices and track payments.
-Set up calendar reminders for check-ins.
-Draft updates, reminder emails, and FAQs.
-Be the first point of contact for routine assistant questions.
-Founder Support (Light Admin & Flex Tasks)
-Manage personal scheduling and appointments (doctor visits, family, travel).
-Light website/admin support (posting jobs, edits, password-protected areas).
-Assist with reminders, follow-ups, and ongoing organization.

Growth & Expansion (Future Projects):
-Package business resources (guides, templates, decks).
-Help organize and publish course content.
-Support new ventures as they grow.

Role Details:
Hours: 20 hrs/week to start, with potential to grow full-time.
Schedule: Mon–Fri, 8am–12pm MDT (Colorado time).
Pay: $6–8 USD/hour, based on experience.

Requirements:
-2+ years of experience as a Virtual Assistant or similar role.
-Excellent written and verbal English.
-Strong attention to detail and organizational skills.
-Ability to work independently and problem-solve.
-Reliable internet/computer setup.
-Discretion with confidential information.

Ideal Candidate
-Familiar with candidate screening.
-Skilled at calendar management and scheduling.
-Confident in client-facing communication.
-Tech-savvy (CRMs, Google Drive, Canva).
-Self-motivated, reliable, and detail-oriented.

To Apply
Please complete this short application form. You’ll be asked to upload your resume and answer a few scenario questions so we can get to know you.

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