Virtual Assistant – Medical Staffing Agency (Full-Time, Remote)

Company Name: MQ MedStaff
Work Hours: Full-time – 40 hours/week (flexible, must provide daily updates)
Salary Range: $3–$6 USD per hour (based on experience)
Location: Remote – Philippines preferred

About Us
We are building a medical staffing agency that connects healthcare professionals (RNs, LPNs, CNAs, caregivers, and medical assistants) with hospitals, clinics, and care facilities in the U.S. We need a reliable and resourceful Virtual Assistant to help with startup operations, recruiting support, and day-to-day management. This is a long-term role with growth potential.

Responsibilities
• Research hospitals, clinics, and senior-care facilities in the U.S.
• Assist in recruiting healthcare workers (job postings, resume screening, interview scheduling).
• Set up systems (CRM, email templates, onboarding docs).
• Manage email & LinkedIn outreach to clients and candidates.
• Calendar management and admin support for the founder.
• Assist with compliance paperwork and onboarding forms.
• Prepare weekly reports on leads, candidates, and outreach progress.
Requirements
• Experience as a VA or admin assistant (recruiting/healthcare/staffing preferred).
• Strong English communication skills (written & spoken).
• Highly organized, detail-oriented, and proactive problem solver.
• Tech savvy (Google Workspace, Microsoft Office, CRM tools, job boards).
• Experience with LinkedIn outreach or job posting platforms is a plus.
Perks
• Long-term, stable role with growth potential.
• Weekly pay + performance bonuses possible.
• Paid training opportunities.
• Flexible hours (with daily reporting).
• Supportive, Christian-based team culture.

How to Apply
1) Submit your resume with past VA/recruiting/healthcare experience.

2) Include a short voice recording introducing yourself and why you’d love to join a startup medical staffing agency.

3) Answer these screening questions:
- Have you worked with recruiting or staffing before?
- What tools have you used to manage outreach, resumes, or scheduling?
- If we gave you 50 resumes of nurses, how would you sort and shortlist them?
Send your resume and application to ----------
Use subject line: Medical Staffing VA – [Your Full Name] – [Relevant Experience]

Screening Test
Please complete the following tasks. Submit your answers in a single Google Doc or Word file, and include any spreadsheets or lists as links or attachments.

Company Context (for the exercise)

We are a U.S.-based startup medical staffing agency that places nurses (RN/LPN), CNAs, caregivers, and MAs into hospitals, clinics, and senior care facilities. We’re building our first client list and candidate pipeline.

Part 1 – Client Research (20 pts)
Find 5 healthcare facilities we could pitch (mix of hospitals/clinics/senior care) in one U.S. metro area of your choice. Provide a short table with: Facility Name, Website, City/State, Contact Page URL, and the best email or contact method for staffing/vendor inquiries (if available). Add 1 sentence per facility on why they are a good prospect (e.g., recent job postings, expansion, staffing shortages).

Part 2 – Outreach Email Drafts (20 pts)
Write 2 concise email templates:
A) Client outreach: introduce our agency and request a staffing vendor conversation.
B) Candidate outreach: invite a nurse/CNA to a quick screening call for open shifts.
Keep each email 120–180 words, with a clear subject line and call-to-action.

Part 3 – Candidate Sourcing & Shortlisting (20 pts)
Describe how you would find qualified candidates in the Philippines and/or U.S. for RN, LPN, CNA roles. List specific boards/groups/platforms and search strategies. Then, given 8 sample profiles (varying by license, experience, availability, location), explain your top 3 shortlist criteria and how you’d score/rank candidates quickly (1–5).

Part 4 – Onboarding & Compliance Checklist (15 pts)
Draft a checklist for onboarding a new nurse into a client facility. Include items such as license verification, I-9/ID collection, background check, drug screen, immunization records, TB test, skills checklist, W-9/contract, direct deposit, schedule confirmation, and first-day instructions. Provide this as a clean, bullet list the founder can reuse.

Part 5 – Pipeline Tracking (15 pts)
Sketch a simple tracker (table) for weekly reporting with these fields: Lead Source, Facility, Contact Name/Email, Last Touch Date, Status (New/Contacted/Meeting/Contract/Inactive), Next Action, Candidate Pipeline (# RNs, # LPNs, # CNAs ready), Notes. You can present the columns in your document or provide a link to a Google Sheet.

Part 6 – Scenario Prioritization (10 pts)
You have 3 urgent items at 9:00 AM: (1) A hospital replies asking for our capability deck and wants times for a call today; (2) A candidate calls saying they’re late to onboarding and needs the facility contact info; (3) 15 candidate applications came in overnight needing screening. Describe the order you’d handle these, with the exact messages you’d send first (bulleted and concise).

Bonus (Optional) – Simple Capability One-Pager (up to +10 pts)

Create a short, client-facing one-pager (text only) introducing our agency: who we place, coverage areas, screening standards, response times, pricing models (per-diem/contract/direct-hire – ranges fine), and a call-to-action.

Submission Instructions
• Combine all answers into one Google Doc or Word file.
• Name your file: [Your Name] – Medical Staffing VA Screening Test
• Email your resume, voice note, and this screening test to ---------- with the subject line:
Medical Staffing VA – [Your Full Name] – [Relevant Experience]
• If you use Google Sheets/Docs, set sharing to “Anyone with the link can view.”