Executive Admin and Operations Specialist

Reports to: Business Adviser and Fractional COO (Randall)
Location: Remote (U.S. business hours overlap required, flexibility available)
Commitment: Full-time or part-time (30 to 40 hrs/week, depending on candidate preferences)
Compensation: Php $4.80/hour ($800 USD/month), with opportunities for growth in pay and responsibility

Role Overview

I’m looking for a full-time Executive Admin & Operations Specialist to work directly with me across multiple client businesses. This is not a basic admin role — you’ll be my right hand in projects, financial tracking, dashboards, and communications.

Because we’ll be working closely every day, I want this to be a strong two-way fit. You should be someone I can depend on, enjoy collaborating with, and trust to stay ahead of what’s needed. In return, you’ll get hands-on mentorship, exposure to multiple industries, and continuous opportunities to grow your skills and responsibilities.

Core Responsibilities

Project Execution: Help carry client projects from idea to completion — setting up tasks, tracking progress, and ensuring nothing slips through the cracks.

Data & Metrics: Build and maintain Google Sheets trackers, compile invoices, monitor cash flow, and prepare weekly/monthly metrics for dashboards.

Systems & Task Management: Keep ClickUp/Notion task boards organized, manage issues lists, and make sure priorities stay visible.

Communication Support: Draft clear emails, follow up with client teams, and prepare concise summaries and updates for me.

Process Development: Turn recurring work into documented SOPs; propose improvements as you see gaps or inefficiencies.

What I’m Looking For

Dependable: You keep commitments, follow through, and can be trusted with sensitive information.

Strong Communicator: Proactive, responsive, and clear in both written and verbal updates.

Organized & Fast Learner: You enjoy bringing structure to complexity and can pick up new tools and client systems quickly.

Skilled with Tools: Strong Google Sheets skills (formulas, pivots, charts) plus comfort with project/task platforms (ClickUp, Notion, etc.).

Enjoyable to Work With: We’ll be working closely with short meetings every day, so I'm looking for someone collaborative, positive, and able to build a great working rhythm.

Growth Mindset: You want to stretch your skills and take on new challenges over time.

What You’ll Gain

Direct mentorship and daily collaboration with a Business Advisor and Fractional COO.

Exposure to diverse industries (healthcare, real estate, services, construction, and more).

A role where your input and growth matter, not just your task list.

A clear career path in operations, project management, or business leadership.

Application Instructions

To apply, please send:

Your resume and a short note about a system, process, or tool you set up that made someone else’s work easier and an example of your favorite formula or dashboard you’ve built in Google Sheets.