Virtual Assistant – Join Our Residential Construction Team in NZ!

???? The Role Includes (but is not limited to):

Marketing & Social Media

Buildertrend setup and usage.

Sales admin support

Client communication

Weekly team Zoom/WhatsApp meetings

Possible light bookkeeping

We’ll start with training and onboarding, then increase responsibility as you grow into the role.
? You Will:

Have excellent vocal and written English with strong spelling and grammar

Show attention to detail in everything you do

Be proactive and take ownership of your area — always looking for ways to improve systems

Be confident in giving feedback, reporting progress, and working with the wider team

Be competent with email, Facebook, instant messaging apps, Excel, and Google Sheets

???? Your Key Responsibilities (By Stage):
Stage 1 – Marketing Setup using The Professional Builder structure. Past TPB experience an advantage.

Implement 1% referral system

Create and manage our “Wow Pack” for new clients

Help build out lead-generating webpages

Support setup of new sales systems

Launch and manage social media with your own ideas

Collect testimonials, follow up with past clients for feedback

Stage 2 – Buildertrend Training- Buildertrend experience an advantage.

Learn and understand Buildertrend

Assist in setting up the platform to match our workflows

Stage 3 – Running Jobs via Buildertrend

Send weekly project updates to clients

Upload and curate site photos

Oversee Health & Safety documentation

Ensure subcontractors confirm schedules

Monitor insurance and liability documents

Chase & help with material selections in Buildertrend

Prepare material orders and purchase orders

Manage variations and bids within Buildertrend

Help build schedules based on approved bids

Stage 4 – Sales Support

Manage incoming emails and assist in client communications

Support general sales admin tasks

Stage 5 – Bookkeeping (Optional / May Be Separate Role)

Match purchase orders to invoices

Prepare stage invoices in Buildertrend

Assist with financial reporting & back costing. Xero experience an advantage.

Prep bills for approval and payment

Update internal Business Manual (incl. creating training videos)

???? Hours & Requirements:

Full-time role

Must be able to attend weekly Zoom/WhatsApp tea ---------- etings

Flexible, but some availability during NZ/AU business hours is preferred

???? Why Work With Us?

Be part of a growing, innovative residential construction team

Opportunity to shape your role and take ownership

Learn new systems and grow your professional skills

Be valued as a core tea ---------- mber, not just a contractor.

Short Video with application required. Please do not apply if you don't have the above experience working for a construction company. The Profitable Builder and Buildertrend experience an advantage.