Virtual Assistant / Digital Coordinator

We are seeking a skilled and proactive Virtual Assistant to support our team in managing projects, coordinating with clients, and handling a variety of administrative and creative tasks. The ideal candidate will be highly organized, tech-savvy, and confident using productivity and communication tools to keep everything running smoothly.

Key Responsibilities
Manage projects and tasks using Trello (or similar project management tools).
Organize schedules, manage emails with Gmail, and maintain calendars via Google Calendar.
Coordinate client and team communication through WhatsApp and email.
Create, track, and manage invoices using Invoice Ninja.
Use AI tools to improve efficiency (e.g., drafting, research, automation).
Design simple graphics, presentations, or social media materials in Canva.
Ensure timely delivery of project milestones and maintain professional client relationships.
Proactively suggest workflow improvements and assist the team during quieter periods.

Requirements
Excellent organizational and communication skills.
Proven ability to manage multiple projects and meet deadlines.
Hands-on experience with:
Trello (project management)
Gmail & Google Calendar (communication & scheduling)
WhatsApp (team & client communication)
Invoice Ninja (invoicing)
AI tools (efficiency & automation)
Canva (basic design & content support)
Reliable computer, quality headset, and camera for virtual meetings.
Executive assistance, including booking flights, restaurants, hotels, and other arrangements
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Availability: 9 am – 5 pm UK time, Monday to Friday (40 hrs/week).
Full-time commitment during agreed hours (no other active work engagements).
Proactive, detail-oriented, and self-motivated.

What We Value
A problem-solving, solutions-first mindset.
Professionalism in client-facing interactions.
Reliability, consistency, and initiative in helping shape company growth.

This is a full-time, remote position where your impact will go beyond admin — you’ll be an integral partner in ensuring project success, client satisfaction, and the smooth growth of the company.