Executive Assistant

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Executive Assistant

Job Type: Part-Time (30 hours per week)
Work Hours: Monday to Friday, 8:00 AM to 2:30 PM EST, with a 30-minute break
Salary: $800 per month

Key Responsibilities:


Email & Inbox Management – Monitor, organize, and draft responses; prioritize urgent communication for CEO review.
Calendar & Schedule Management – Coordinate and optimize CEO’s calendar, book meetings
Travel & Itinerary Coordination – Research, book, and manage logistics for flights, hotels, and ground transportation.
Expense Management – Track, record, and reconcile expenses; prepare monthly reports.
CRM Management – Update CRM entries, track client interactions, log sales activities, and ensure accurate data.
Documentation & Reporting – Draft, edit, and organize key documents, presentations, and business reports.
Meeting Support – Attend or listen to recorded meetings; take detailed notes, highlight key decisions, and define action steps.
Action Item Tracking & Follow-ups – Monitor commitments, deadlines, and ensure timely follow-up with stakeholders.
Summarization & Briefing – Create concise summaries of lengthy documents, emails, or discussions for quick CEO review.
AI Tool Utilization – Use AI tools for drafting, research, document generation, and productivity optimization.
Confidentiality & Integrity – Handle sensitive information with the highest degree of discretion and trustworthiness.
General Executive Support – Anticipate needs, keep the CEO organized, and ensure smooth daily operations.


Qualifications:

Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
Strong written and verbal communication skills. ENGLISH
High proficiency with office tools (MS Office, CRM systems, Excel)
Comfortable working with AI productivity tools (like ChatGpt, Perplexity, Claude).
Strong organizational and documentation skills.
Ability to prioritize tasks and manage multiple deadlines.
High degree of integrity, honesty, and discretion.