Fleet Operations Assistant (Remote)

We’re looking for a proactive and highly organised Virtual Assistant with strong administrative skills to support a UK-based fleet management company. This role is perfect for someone who thrives in a fast-paced environment, enjoys working independently, and is confident using multiple systems to deliver seamless client support.

Key Responsibilities

- Coordinate and manage vehicle service bookings end-to-end, including driver liaison and garage scheduling.
- Monitor vehicle compliance to ensure all fleets remain road-legal and fully maintained.
- Provide administrative support for fleet management tasks as required.
- Utilise and update multiple systems daily to manage vehicle data and workflows.
- Assist in improving internal processes to enhance efficiency and client service.
- Report daily to the Fleet Manager with updates on activities, progress, and issues.

Requirements
- Excellent written and verbal English communication skills.
- Strong organisational skills and ability to handle multiple priorities.
- Calm, patient, and detail-focused under pressure.
- Confident working independently while keeping management informed.
- Proficient in Microsoft Outlook and Excel (essential).
- Experience with Freshworks/Freshdesk ticketing systems (desirable but not essential).

Previous experience in fleet management or administrative support (advantageous).

Working Hours

10 hours per week

Monday-Friday 11-1pm UK Time (6-8pm PHT)

Flexibility required to support client needs in UK business hours.

Pay - £4 per hour

Start Date - 15th September 2025

How to Apply

Please apply with:

- Your Resume
- A short cover note explaining your relevant experience.
- A screenshot of your internet speed test.

Please use the subject line: “VX Fleet” when applying.