Construction manager assistant

Ohio Top Construction is hiring a detail-driven Operations Coordinator to own our back-end project operations. You’ll be the day-to-day power user of JobTread, keeping budgets accurate, permits moving, invoices out, and communication tight so our field crews can focus on production.

What You’ll Do

JobTread Administration

Build and maintain jobs, phases, budgets, and schedules

Track job costs (POs, receipts, vendor invoices) and keep budget vs. actuals current

Manage change orders and client approvals

Billing & Financial Ops

Prepare and send invoices/progress bills; track A/R and follow up on late payments

Reconcile vendor bills and receipts with JobTread/QuickBooks (or equivalent)

Produce weekly cost reports and WIP-style snapshots for leadership

Project Controls & Reporting

Post daily logs with photos, notes, and manpower

Generate weekly project reports (schedule, risks, open items)

Maintain document control: contracts, COIs, sub agreements, close-out packets

Permitting & Compliance

Prepare and submit permit applications; coordinate inspections with local Ohio municipalities

Keep licenses/registrations/COIs current for subs and vendors

Communication & Scheduling

Coordinate material orders and deliveries; issue POs

Update clients on milestones and selections/allowances

Keep the master schedule current; flag risks early

What You’ll Bring

2+ years in construction ops/coordinator, PM assistant, or similar (residential remodeling preferred)

JobTread experience (or Procore/Buildertrend/etc. with fast ramp-up)

Strong spreadsheets and basic accounting (cost coding, accruals, A/R)

Familiarity with Ohio permitting and inspection processes

Excellent written communication, organization, and follow-through

Able to read plans, specs, and scopes at a practical level

Nice to Have (Bonus Points)

Background in architecture, construction tech, or estimating

QuickBooks experience