Executive Assistant

About Us:
Heavenly Heat Saunas is a fast-growing wellness brand focused on longevity and health. We’re looking for a smart, detail-oriented Executive Assistant to support three executives with scheduling, communications, project management, and day-to-day operations. This role is ideal for someone highly organized, critical-thinking, and hungry to grow in a fast-paced environment.

What You’ll Do:
• Provide direct support to three executives across scheduling, calendar management, and email organization
• Monitor and organize executive inboxes, prioritize tasks, and follow up on key communications
• Schedule and coordinate meetings, calls, and appointments across time zones
• Update and maintain trackers, reports, and project documentation
• Conduct research and summarize findings for executive review
• Assist with light recruiting tasks, project management, and document preparation
• Maintain confidentiality and handle sensitive information with discretion
• Participate in test projects and exercises (see application project below)

What We’re Looking For:
• 1–2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency with Google Workspace and project management tools (Notion, ClickUp, Asana, etc.)
• Ability to think critically, manage competing priorities, and adapt quickly
• Self-starter, resourceful, and able to deliver high-quality work with little oversight

We move fast and expect excellent work. Please only apply if you are confident in your ability to stay organized and deliver consistently.

Role Details:
• Contractor / Part-time (approx. 10–15 hrs/week to start, with potential to grow)
• Remote (open to international applicants with strong English communication skills)
• $1,000/month
• Initial 3-month contract (Q3/Q4 project) with the opportunity to extend

How to Apply:

Email ---------- with the subject line:
[Your Name] - Executive Assistant

Include:
• Resume/CV
• Short cover note about why you’re a strong fit
• Availability (hours/week) and timezone
• Desired start date

Application Project (Required):

Complete a short exercise to showcase organization and critical thinking. Please submit your responses with your application:

1. Build a simple tracker that compares the social media presence of 4–6 of our competitors.
2. Answer the following questions in short form:

• “Which AI LLMs have you used, and which is your favorite and why?”
• “Where do you want to be in 5 years?”
• “Are you interested in health and wellness?”

Only candidates who follow these steps will be considered.