Virtual Executive Assistant - Join La Luxe Dental DC

About the Role:
Dr. Ashley Fagan — dentist, entrepreneur, and content creator — is seeking a highly skilled, proactive, and detail-oriented Virtual Executive Assistant to act as her right hand. This role is a blend of executive support, dental practice coordination, and personal life management.

You will help streamline her professional, personal, and creative life so she can focus on leading La Luxe Dental of Washington DC and building her brand. If you have a dental background (dentist in your country, ex-dental assistant, or dental office VA), you’ll stand out — because you’ll already understand the workflow, terminology, and patient care mindset that drives success in a high-end dental practice.

This is not a “task-taker” role — you’ll be expected to think like an owner, anticipate needs, and bring solutions before problems arise.

Key Responsibilities

1. Calendar & Task Management
--Own Dr. Fagan’s professional + personal calendar
--Prioritize and schedule appointments, ensuring no overlap with dental office obligations
--Manage reminders, deadlines, and task lists proactively
2. Life & Household Admin
--Handle online orders, gift buying, subscriptions, and event RSVPs
--Research local services (restaurants, gyms, wellness, vendors)
--Manage housing/apartment tasks, utilities, and bills
3. Travel & Itinerary Planning
--Research and book flights, hotels, reservations
--Create organized, aesthetic itineraries
--Confirm details with vendors and provide proactive updates
4. Content & Brand Support
--Maintain a content calendar (TikTok, Instagram, YouTube ideas)
--Research captions, hashtags, and trends
--Assist with basic editing or content coordination (bonus if skilled in Canva/CapCut)
5. Digital & Personal Organization
--Manage emails, files, and cloud systems (Google Drive, Slack)
--Track birthdays, anniversaries, and key dates
--Support personal goals, fitness/habit tracking, and project deadlines
6. Office & Dental Support (Bonus if Dental Background)
--Liaise with La Luxe Dental’s front office, assistants, and hygienists to keep systems aligned
--Assist with SOP updates, staff training materials, and scorecard reporting
--Help recruit, onboard, or coordinate with dental team members when needed
? Qualifications
Dental background preferred (dentist, dental assistant, or VA for a dental office)
Experience as Executive Assistant, Operations Manager, or Lifestyle Manager
Tech-savvy: Google Suite, Slack, Canva, TikTok/Instagram, Asana/Notion (or quick learner)
Strong English communication (written + verbal)
Highly organized, proactive, and resourceful — anticipates needs instead of waiting for direction
Discreet and trustworthy — handles confidential information with integrity
Aesthetic eye for planning, design, and presentation is a plus

???? Why Work With Dr. Fagan & La Luxe Dental
--Work directly with a dentist-entrepreneur building a luxury brand
--Be part of a mission-driven team focused on oral health, wellness, and guest experience
--Long-term, stable opportunity with growth potential (lead VA / ops role)
--Supportive, positive culture rooted in integrity, teamwork, quality, and grace

How to Apply
--Send your resume/CV + a short video introduction (2 minutes max)
--Share your dental background (if applicable)
--Why you’d be a great right-hand partner for Dr. Fagan
--Tools you’ve used (Google Suite, Canva, Slack, dental software, etc.)
--Add the subject line: “Your Right Hand VA – [Your Name]”

? This is not just a VA job. This is a chance to become the right-hand partner to a visionary dentist leading a luxury dental practice in Washington DC. If you thrive in a fast-paced, dynamic role where no two days look the same, we’d love to meet you.