Remote Estimator & Bid Coordinator (Construction Industry)

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About the Role:
I'm looking for someone to help filter leads, sort bid invites, perform takeoffs (measure materials and labor needed), create project estimates, send quotes, and support the Sales & Operations team. You’ll work with software to analyze data, forecast costs, and track project details. You’ll also be the go-to person for submitting and tracking RFIs (Requests for Information) as part of the bidding process.

Requirements:
*Able to work Monday–Friday, 8am–5pm ET (40 hours/week).
*Minimum 3 years of related experience or relevant coursework in construction estimating.
*Skilled in Takeoff Software such as Planswift (experience with Bluebeam, Stack Estimating a plus).
*Proficient in Construction Bidding Platforms (BuildingConnected, PlanHub, Procore, Construct Connect, Buildertrend, etc.).
*Experienced with Google Suite (Docs, Sheets, Calendar), Slack, and ClickUp.
*Experience with a CRM (HubSpot or similar), including bid and sales tracking.
*Excellent written and verbal communication skills.
*Strong attention to detail, organization, and documentation practices.
*Must have excellent written and verbal communication skills.
*Familiarity with Microsoft Outlook for email and calendar management is desirable.

Software tools used by the client:
*Takeoff Software: (Planswift, Bluebeam, Stack Estimating also used).
*Construction Bidding Platforms: BuildingConnected, PlanHub, Procore, Construct Connect, Buildertrend.
*Productivity and Organization: Google Suite (Drive, Docs, Sheets, Calendar), Slack, ClickUp, Microsoft Outlook.
*CRM: HubSpot or equivalent.

What You’ll Do:
*Review and prioritize incoming bid invitations.
*Support the team in d ---------- which projects to pursue.
*Set up meetings and site visits before project start, maintain related schedules and deadlines.
*Organize, maintain, and update Google Drive or Microsoft Outlook folders and company bid management emails (Gmail and/or Outlook).
*Extract, organize, and update project scope, specs, drawings, addenda, and related documents, ensuring files reflect all revisions.
*Use construction plans and takeoff software (Planswift, etc.) for accurate material and labor estimates.
*Prepare detailed, competitive estimates and quotes, then send them to clients.
*Track all submitted bids, project contacts, job status, and follow-up schedules for full bid lifecycle management.
*Maintain clear, complete documentation for each project and bid.
*Conduct follow-ups as needed: call or email clients and general contractors to check bid status, negotiate terms (as directed), and document all communications; provide support to help close projects but do not lead sales.
*Collect feedback from clients and internal teams about reasons for winning or losing bids, and use this data to improve future estimates.
*Assist with regular client and general contractor outreach to maximize bid opportunities and feedback.
*Suggest and help implement workflow and process improvements to increase efficiency.
*Use software tools for data analysis, cost forecasting, and budgeting.
*Support basic calendar and scheduling tasks related to project deadlines, ensuring accuracy in all project documentation.
*Manage RFIs—submit questions and track responses to clarify requirements for each bid and project.

Ready to Apply?
1. Message us with the subject “I am your Estimator!”
2. Add a link to your resume
3. Indicate your contact email address

If this isn’t the perfect role but you’re a hard worker who loves details and learning, apply anyway—we have other opportunities for you!