Executive Assistant to the Chairman

Executive Assistant to the Chairman
Full-Time | Remote (PH-AU Daylight Overlap)

About Us
We are Nolastray — an Australian family-style ecosystem of companies spanning support services, finance, automation, and media.
Our values: Be Honest. Be Adaptive. Be Legendary.
We believe excellence comes from calm focus, kind communication, and deep clarity in systems.

Why This Role Exists
Our Chairman manages multiple ventures and global workflows.
You will be the central integrator — connecting people, projects, and platforms.
This role suits someone who loves structure, documentation, and helping complex ideas run smoothly.

Your Core Work
• Keep calendars, tasks, and follow-ups clear and on time.
• Maintain dashboards and SOPs (Notion / Supabase / Google Workspace).
• Prepare weekly summaries of meetings, deliverables, and metrics.
• Help document automations, finance flows, and key decisions.
• Write concise internal updates — turning chaos into clarity.
• Support ongoing projects: licensing, IP documentation, and onboarding.

Tools
Notion, Supabase, Stripe, Deel, Relay, Google Workspace, Teams/Zoom, AI tools (ChatGPT, Gamma, Gemini).

Hours & Term
Full-time (40 hrs/week), daylight PH/AU overlap.
Long-term: minimum 2–3 years (we prefer 3+).
You’ll start with structured onboarding and grow into a leadership-level integrator as our ecosystem scales.

Ideal Candidate
• You love organizing systems and closing loops.
• You thrive in calm environments where clarity matters.
• You communicate clearly — in writing, visually, and verbally.
• You are comfortable learning new tools and connecting data.
• You prefer logical order and detailed follow-through over guesswork.

Bonus Points
• Experience in finance, data reporting, or automations.
• Familiarity with AI tools for documentation or video workflows.
• Prior EA / Operations / Systems coordination experience.

How to Apply (Follow Exactly)
Subject line:
Operations Integrator (EA to Chairman) – [Your Full Name] – [$X/hr] – [City]

Example:
Operations Integrator (EA to Chairman) – Rina Lopez – $4.75/hr – Cebu


Email body:
• Name / City
• $X/hr (USD)
• 5–6 lines: an example of a system or process you helped organize or improve.
• 2–3 lines: what you love about bringing structure and logic to projects.
• Attach PDF resume.

Free personality test (use result in subject): ----------

Applications that don’t follow this exact format won’t be opened.
We’re looking for someone who values clarity, follows structure, and brings quiet excellence to the team.

Warm regards,
DJ & Dima | Nolastray
Be Honest. Be Adaptive. Be Legendary.