Contractual Bookkeeping on Quick Books

Position Description: Virtual Assistant with Social Media Marketing Skills

We are seeking a highly organized and proactive Virtual Assistant with proven expertise in social media marketing to support our professional services business. This role combines administrative excellence with creative marketing execution to help us manage daily operations, maintain client relationships, and expand our digital presence.

The ideal candidate is detail-oriented, comfortable with professional business environments, and able to communicate in a clear, polished manner. In addition to handling core administrative responsibilities, the role requires hands-on management of social media accounts to showcase our firm’s expertise, attract new clients, and strengthen our brand positioning.

Key Responsibilities

Administrative Support

Manage calendars, schedule meetings, and coordinate client communications.

Prepare documents, presentations, and client correspondence with accuracy and professionalism.

Organize and maintain records, reports, and digital filing systems.

Maintain CRM systems such as HubSpot, ---------- , and internal database to track leads and client activity.

Social Media Marketing

Create, schedule, and publish engaging content across LinkedIn, Facebook, Instagram, X, and YouTube.

Draft captions and design visuals that align with the firm’s professional brand and tone.

Monitor engagement, respond to messages, and build relationships with prospects online.

Assist with lead generation through LinkedIn outreach, Facebook/Instagram campaigns, and CRM-driven campaigns.

Track performance metrics using native analytics, Google Analytics, and scheduling tools.

Stay current on industry trends, platform updates, and competitor activity to refine digital outreach strategies.

Qualifications

Prior experience as a Virtual Assistant, preferably within a professional services environment (consulting, legal, accounting, finance, advisory, etc.).

Strong knowledge of social media platforms and CRM systems.

Proficiency in QuickBooks Online, MS Office 365, and digital collaboration tools (Google Workspace, Slack, Teams, Zoom).

Skilled in social media scheduling and reporting tools such as Hootsuite, Buffer, Later, or Sprout Social.

Strong written and verbal communication skills with a polished, business-appropriate style.

Ability to multitask, prioritize effectively, and work independently with minimal supervision.

Key Attributes

Responsiveness: Quick to reply and act on tasks or communications.

Ability to Meet Tight Deadlines: Works efficiently under pressure without compromising quality.

Resourcefulness: Finds solutions independently and takes initiative.

Excellent Command of Written and Spoken English: Communicates clearly, persuasively, and professionally.

High Level of Professionalism: Maintains confidentiality, discretion, and a polished presence.

Energetic & Positive Outlook: Approaches work with enthusiasm, adaptability, and a problem-solving mindset.