Looking for a world class executive assistant to support entrepreneur running several companies.

Looking for a world class executive assistant to support entrepreneur running several companies. You must be:

• Meticulous - You have a fine eye for the details.
• Resourceful - You always find a way to make it work. Solution oriented.
• Positive - Pleasant to be around and work with. Vendors and other staff of joint venture partners like you. Able to get things done by working well with people. Able to negotiate better pricing, alternatives, etc. with vendors in a way that has them feeling good about it.
• Flexible.
• Hyper-organized - Able to handle a large variety of projects and tasks and make sure nothing slips through the cracks.
• Utterly reliable.
• Completely trustworthy.
• Well spoken - Articulate. Can communicate both professionally and informally over the phone, in person, and in writing.
• Independent.
• Looking for the right person to “team up” with the owner of several companies to help leverage and organize his time. Must have experience helping to run the business life of other senior level executives or entrepreneurs.
• Always looking for ways to create systems and structure to make projects and tasks flow better and be easier for the future.
• A great deal of common sense and business sense. Understand at a practical level how the world of business works so that you can help the company minimize costs and exposures, and maximize and leverage opportunities and relationships.
• Comfortable with technology and able to quickly learn new software tools. Expert level proficiency at Microsoft Office products, especially, Word, Excel, Outlook.

• Responsibilities include:

• Organizing travel arrangements. Learning to make travel for owner smooth, easy, fast and productive. Will become fluent in the travel preferences and needs of owner and will be flexible to make any needed last minute changes.
• Screen phone and email for owner and handle as much of it as possible.
• Scheduling and holding the master calendar for appointments and project deadlines.
• Transcription of dictation files emailed to you from owner. Includes correspondence, writing drafts, etc.
• Creation of master filing system (both paper based and electronic).
• Any other tasks or projects that will free up the owner’s time and allow him to focus on higher value areas. Whether this be sorting of owner’s mail, researching information on the internet, making arrangements for his personal residence to be looked after while he is on an extended travel. Willing to roll up your sleeves and help do whatever needs to be done.
• The work environment is very informal. Need to be comfortable WITHOUT a lot of corporate formalities or structure. Need to be a clear communicator who will speak plainly and believes in work/life balance and making the workplace fun and fulfilling.
• Must have a home office and work environment that is efficient and effective for doing business from.

• To apply, send cover letter, resume, and salary history.