E-commerce Bookkeeper VA (Shopify, Wise, Ads, Invoices)

???? Job Description:

We are a growing e-commerce company looking for a reliable Bookkeeper VA with previous e-commerce bookkeeping experience to keep our finances organized and up to date.
You will be responsible for daily P&L updates, reconciling Wise transactions, gathering invoices, and preparing everything for our accountant.

This role does not require advanced accounting — but accuracy, consistency, and attention to detail are essential.
You will be personally trained by me to make sure everything is done exactly the right way.

???? Responsibilities:
Daily (10–20 min/day after 18:00 PH time):

Update profit/loss sheet with:

Shopify revenue

Refunds

Ad spend (Meta, Google, TikTok, etc.)

COGS (based on % or supplier invoices)

Chargebacks/disputes (log new cases, update statuses)

Quick balance check (Shopify payouts vs Wise balance).

Weekly (1–2 hrs):

Reconcile Wise transactions against the P&L sheet.

Gather all invoices (ads, suppliers, software, etc.).

Upload invoices into Google Drive, properly organized.

Separate normal refunds vs Disputifier refunds in tracker.

Deliver a short weekly finance summary every Monday (Revenue, Refunds, Ad Spend, COGS, Other Expenses, Net Profit).

Monthly (1–2 hrs):

Compile all invoices into one folder for the month.

Send/upload to our accountant.

Double-check all costs (including subscriptions) are in P&L.

Ensure formulas for Net Profit & Net Margin are correct.

???? Requirements:

Must have e-commerce bookkeeping experience (Shopify, PayPal, Wise, or similar).

Strong skills with Google Sheets / Excel.

Organized and detail-oriented.

Comfortable handling invoices and Google Drive organization.

Good written English for clear reporting.

???? Nice to Have:

Familiarity with ad platforms billing (Meta/Google).

???? Work Schedule:

Daily updates after 18:00 PH time.

Weekly finance summary delivered every Monday.

Approx. 5–6 hrs/week total (workload is light since most expenses are ads + supplier, with few subscriptions).

???? Salary:

$25 USD per week (fixed).

Paid every Wednesday via Wise or Payoneer.

???? How to Apply:

Please send:

A short intro about yourself & your e-commerce bookkeeping experience.

Example of a P&L sheet you’ve managed (or a dummy one you create).

Confirmation you can work after 18:00 PH time daily.