(EST Afternoons ONLY) VA Recruiting + Admin Assistant

Virtual Assistant for U.S. Nanny Agency
$5/hr | EST Afternoons | $25 Bonus After 2 Weeks | Task Required

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About Our ----------
The Nanny Collection is a Southern-rooted, boutique nanny placement agency based in Tennessee. We support high-profile and professional families by connecting them with long-term, exceptional caregivers. We are known for intentional placements, elevated service, and warm professionalism.
We’re hiring a long-term, part-time Virtual Assistant to support recruiting, candidate presentation, job post creation, and admin operations. This is a writing- and detail-heavy role where tone, clarity, and personal judgment matter.

Pay, Hours, and Bonus
$5/hour USD

Paid via Wise only
Time tracking via TimeProof or per-task reports

10-20 hours/week
Must be available during 12 PM–5 PM EST

$25 bonus after 2 weeks (based on communication and quality)
Raises at 3, 6, 9, and 12 months
No 13th month

Do not apply if you are only available overnight PH time. We need daytime collaboration.

Key Responsibilities:
Recruiting Support
- Reviewing nanny applications
- Uploading references, certifications, and resume files
- Screening for required qualifications

Candidate Presentation
- Formatting candidate profiles for family viewing
- Writing short summaries with strong grammar and agency tone
- Creating profiles in Google Docs and Canva

Admin and Job Post Writing
- Writing polished job posts from raw family notes
- Posting to Google Drive and internal systems
- Helping set up our new recruiting software (training provided)
- Organizing backend materials in Notion, Canva, and Drive

How to Apply:
Follow all steps. Skipping any part will result in disqualification.

Step 1 – Short Intro Message
Include:
- Why you’re a strong fit for this role
- When you’re available during U.S. Eastern Time (12–5 PM EST)

Step 2 – Submit Your Work Samples
Attach or link:
- Your OnlineJobs.ph profile
- A Canva project or portfolio you personally created
- A resume or short professional summary (Google Doc or PDF)


Step 3 – Task: Create a Job Post from the Family Packet Below
Below is a realistic internal packet pulled from a real client registration and notes. It includes conflicting phrasing, personal opinions, confidential information, and both red and green flags. This is intentional.
You must:
- Turn it into a clear, professional job post
- Match the tone and format of our real listings: ---------- /for-nannies
- Use 4–6 short paragraphs and a bullet list
- Include the positives (guaranteed hours, paid PTO, etc.)
- Reword or exclude inappropriate or off-brand language
- Maintain a warm, structured, and personal voice

Light AI use is allowed, but your final product must be human-edited. AI alone cannot meet our tone or standards.
At the bottom of your submission, include:
Estimated time to complete task: [X minutes/hours]
This will be reimbursed if you are hired.

WESTON FAMILY – FULL FAMILY PACKET
Registration Form
Family Name: Weston
Parent jobs: mom works as an emergency room doctor. Dad is a business owner
Location: Northshore – Chattanooga, TN
Start Date: Mid-to-late September
Child: 8-month-old baby girl (will be 10.5 months at start) named Sophia
Schedule: Monday–Friday, 8:30 AM–4:30 PM; some date nights
Pets: 1 older, medium-sized dog (friendly, sheds) named KODA
Travel: 3–4 domestic trips/year – nanny encouraged to join, all expenses paid (ski-beach-mountain-international)
Pay: $23–$27/hour depending on experience (overnights will be a flat rate of $200 for sleeping sleeping hours
Guaranteed Hours: Yes – 40 hours/week guaranteed even when the family travels
Time Off: 2 weeks paid vacation (coordinated) + all major holidays paid one
Duties:
All things Baby. Care laundry meal prep
Bottles and solids prep for BLW
Nursery organization and light housekeeping
Restocking baby items by ordering
Rotating age-appropriate books and toys developmental activities

Consultation Call Notes
Baby has a consistent daily routine: 10 AM and 2 PM naps, solids twice daily, continues breastfeeding
Mom works from home 2–3 days per week; dad works out of the home
No spankings only gentle parenting
Family values developmentally stimulating play; Montessori-influenced
“We’re not crunchy, but not tech minded either”
“We don’t want someone overly chatty or trying to coach us. just do what we tell you. “
“Phones are okay during nap time, but not while she’s awake”
“Not religious, and prefer a nanny who keeps that neutral”
“We want someone who takes initiative and isn’t afraid to handle things without asking constantly”
Open to older nannies or “grandma-type” as long as they’re warm and not pushy
Our last nanny was lazy. Don’t want a lazy nanny.

Follow-Up Email from Mom
Thanks again! Just reiterating we’re looking for a long-term nanny — ideally 2+ years. Our daughter’s in a good rhythm and thrives with predictability. We’re Montessori-influenced, love reading and music, and want someone who respects our space but feels like part of our home. We’re kind but firm — no micromanaging. Just want someone who notices what needs to be done and does it well. Start date ASAP