Virtual Paralegal – Litigation, Client Communication & Admin Support

Important Notice to Applicants:

Please note that we are only contacting and communicating with candidates through OnlineJobs or our dedicated company HR email address. Any applications or direct contact made outside of these channels, including emails, social media messages, direct messages to our CEO, or messages sent to our general company email, will not be considered and will be automatically declined.

About Us
We are a dynamic group of companies operating across multiple industries, including law, virtual staffing, and business coaching. Our mission is to provide innovative solutions in legal services, empower businesses through strategic coaching, and connect top-tier talent with growing companies. Through our virtual staffing division, we specialize in matching highly skilled Virtual Assistants with clients, ensuring businesses gain the right support to grow and thrive. We are fast-paced, growth-focused, and committed to excellence in every aspect of our work.

About the Role
We are seeking a highly skilled and detail-oriented Paralegal to provide direct support to attorneys and clients. This position involves a combination of legal tasks and administrative support, with a focus on probate litigation, real estate transactions, and high-volume communication. The ideal candidate is fluent in English, organized, proactive, and comfortable managing multiple cases, files, and deadlines in a fast-paced environment.

Key Responsibilities

Paralegal Duties
Draft and revise petitions, motions, discovery demands, and legal correspondence.
Conduct legal research and evaluate case law, statutes, and court rules relevant to probate disputes.
Assemble and manage exhibits, witness files, and supporting materials for depositions, settlement conferences, hearings, and trial.
Submit filings through electronic court systems and coordinate proper service on all parties.
Track and calendar critical court dates, deadlines, and hearings; maintain a reliable docketing and case management system.
Handle client communications, including case updates, responses to inquiries, and gathering necessary information or documentation.
Liaise with attorneys, clients, experts, and opposing counsel to ensure smooth case progression.
Review and summarize medical, financial, and estate documents for attorney analysis.
Organize and maintain case files (both digital and physical) to ensure accuracy and accessibility.
Assist in drafting settlement proposals, mediation statements, and trial notebooks.
Support attorneys during depositions, mediations, and trials by managing exhibits, taking notes, and coordinating logistics.

Administrative & Real Estate Support
Handle a high volume of phone calls, emails, and client communications.
Draft letters and general documents with professionalism.
Assist with real estate transactions, using existing templates and checklists.
Track, organize, and manage multiple files and strict deadlines.

Qualifications
Proven paralegal experience, with probate litigation background preferred.
Strong understanding of legal procedures, case management, and e-filing.
Excellent English communication skills (verbal and written).
Ability to manage communication-heavy tasks with accuracy and professionalism.
Organized, detail-oriented, and a self-starter who can work independently.
Experience supporting real estate transactions a plus.
Tech-savvy and comfortable using case management and productivity tools.

What We’re Looking For
Someone who thrives in a fast-paced, deadline-driven environment.
A paralegal who can confidently balance legal tasks and client communication.
A proactive team player who takes ownership of their work.
A professional ready to provide client-facing support with reliability and accuracy.