Executive Assistant to Founder

# Executive Assistant to Founder

The founder is a serial entrepreneur who has built multiple companies. We are a U.S.-based software company serving hundreds of businesses, and we’re looking for a high-performing Executive Assistant to support our Co-Founder directly. This is not a traditional assistant role—it’s about creating leverage, protecting time and focus, and helping drive both personal and business outcomes.

If you are tech-savvy, detail-oriented, resourceful, and eager to learn, this is your chance to work closely with a founder who is scaling multiple projects and needs a trusted partner to make things happen.

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### Role

This role is about leverage—the kind that lets a founder stay focused on high-level priorities. You’ll be the operational force that:

* Clears the runway
* Anticipates needs before they’re spoken
* Filters signal from noise
* Finds easier, smarter ways to get things done

You’ll be supporting both personal and professional responsibilities: managing calendars, coordinating communication, overseeing follow-ups, and ensuring the founder’s priorities are protected.

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### Responsibilities

* Own and manage evolving professional and personal calendars.
* Prioritize meetings, prep logistics, and ensure follow-ups are handled.
* Act as gatekeeper—triaging emails, drafting responses, and filtering noise.
* Coordinate with external partners, clients, and internal tea ---------- mbers.
* Handle personal and professional tasks such as scheduling, reservations, payments, errands (remotely), and follow-ups.
* Oversee recurring processes (e.g., cleaner scheduling, meal prep, utility payments, etc.) with efficiency and consistency.
* Document SOPs and create systems for repeatable, efficient execution.
* Handle sensitive information with confidentiality and discretion.
* Be available during the founder’s working hours (U.S. timezone flexibility required).

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### Traits We Value

* Detail-Oriented: Looks for excellence and precision in every task.
* Proactive: Sees what needs to be done before being told.
* Accountable: Owns mistakes and iterates quickly.
* Clarity: Communicates with precision and structure.
* Resourceful: Finds solutions and works around obstacles independently.
* Initiative: Doesn’t wait for a to-do list—creates value independently.
* Loyalty: Trusted partner who protects the founder’s time and priorities.
* High Standards: Produces exceptional work and hates mediocrity.
* Bias for Action: Operates with urgency, moves things forward fast, and iterates quickly

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### Requirements

* Proven experience as an Executive Assistant (ideally supporting a founder or executive).
* Experience in customer support or content writing with strong copywriting skills.
* Excellent verbal and written communication skills.
* Tech-savvy: comfortable with modern tools and fast to learn new ones.
* Ability to adapt quickly, learn continuously, and improve processes.
* Strong organizational and documentation skills.
* Experience collaborating across multiple teams.
* Eager to learn marketing and sales (experience here is a plus).
* Super talented at articulating and prompting on ChatGPT.

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### Compensation

* Starting Salary: 8 USD/hr (room for growth as cadence is established).
* Performance bonuses available for overperforming and showing clear improvement patterns.
* Opportunity for long-term growth and increasing responsibility.

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### Application Questions

1. How do you keep yourself organized day to day and make sure nothing gets missed?
2. What important truth do very few people agree with you on?
3. Describe a time you made a mistake at work. How did you handle it, and what did you change afterward?
4. What’s an example of a time you solved a problem or improved a process without being asked?
5. What’s the last tool, software, or system you taught yourself? How did you learn it?
6. Tell me about a skill you’re currently working on improving. Why did you choose it?
7. What motivates you to give your best work every day?
8. What do you do if one of the executives of the company we work with is sometimes slow to respond to emails and that person’s answer is blocking another process? How would you handle the situation?
9. Imagine I haven’t given you any tasks this week since I’m very busy. We did not talk or text for a week. What would you do to add value anyway?

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### How to Apply

* Resume/CV (PDF)
* 1–2 min intro video (Loom/Drive link is fine):

* Who you are
* Why this role fits you
* A recent example where you solved a problem before being asked

* Answers to the Application Questions (paste into the doc exactly as listed above)
* Availability & logistics:

* Your weekly hours + U.S. time overlap you can cover
* Hourly rate (USD)
* Start date
* Internet speed screenshot + brief hardware specs (laptop model/RAM)


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This role is for someone who thrives in a fast-moving, high-expectation environment. If you’re ready to grow, learn, and become an indispensable partner to a founder—apply now.