Real Estate Virtual Assistant (Full Time)

We’re Hiring: Real Estate Virtual Assistant (Philippines-Based)
Location: Remote
Type: Full-Time (9:00 AM – 5:30 PM NZT / 5:00 AM – 1:30 PM PHT)
Start Date: ASAP

We’re looking for a smart and resourceful Real Estate Virtual Assistant who thrives in a fast-paced, people-focused environment. If you have strong admin skills, tech proficiency, and a genuine desire to support a high-performing real estate team, this could be your opportunity to grow and shine.

What You’ll Be Doing

- Database & CRM Management: Update contacts, segment databases, clean records, and set up automated follow-ups.

- Lead Generation & Research: Lead generation and lead search, prepare call lists, pull For Sale by Owner listings, track hot buyers/sellers, and support geographic prospecting.

- Transaction Coordination: Prepare contracts, liaise with solicitors/brokers, track deadlines, and ensure compliance documents are complete.

- Social Media & Branding: Design posts, captions, reels, and track engagement across Facebook, Instagram, and LinkedIn.

- Reporting & Market Updates: Prepare vendor reports, market updates, and suburb statistics.

- Personal Organisation Support: Manage calendars, schedule meetings/open homes, prepare presentations, and handle routine email follow-ups.

- Client Care: Post-sale follow-ups, arranging gifts, review requests, and long-term nurture campaigns.

- Document Management: Organize and maintain digital files, contracts, and property documents in shared drives.

- Data Entry & Reporting: Input property, client, and transaction details accurately into systems and generate simple reports.

- General Administrative Support: Assist with ad hoc tasks such as research, preparing spreadsheets, and supporting the team with day-to-day operations.


Who You Are

- Strong admin and organisational skills with great attention to detail.

- Tech-savvy with Google Workspace, Microsoft Office, Canva, CRMs, and social media platforms.

- Proactive problem-solver who takes initiative and delivers on time.

- Clear communicator with excellent English (written & spoken).

- Reliable, trustworthy, and eager to learn and grow.

- Comfortable submitting daily reports and tracking KPIs.

Bonus points if you:

- Have experience in real estate or with sales teams.
- Can do basic video editing/graphic design.
- Speak a third language (Mandarin is a plus).

Why Join Us

- Full-time role with stable hours and growth opportunities.
- Supportive, people-first culture where your voice matters.
- Ongoing coaching, training, and opportunities to grow.
- A mission-driven team that values care, integrity, and excellence.

How to Apply

Please send:

- Your CV (Google Drive/Dropbox link preferred)

- A short video intro (under 60 seconds) covering:

Who you are
Why this role excites you
Why you’d be a great fit

Apply now and join a high-performing real estate team where your contributions truly make a difference!