GoHighLevel (GHL) Systems Builder & Expert VA for Real Estate

Description: We are a fast-growing U.S.-based real estate company handling high-volume seller and buyer
leads. We need an Experienced GoHighLevel (GHL) Systems Builder to design, optimize, and maintain our
CRM and automation systems.

Important: We are hiring a GHL systems builder FIRST and a real estate VA SECOND. If you cannot build,
document, and improve complex GHL workflows, this role is not for you.

Responsibilities: - Build & optimize GHL systems (pipelines, workflows, triggers, tags, custom fields) -
Design automation sequences to improve speed-to-lead and conversions - Manage AI integrations (GHL AI,
VAPI AI, multilingual setups) - Handle phone/SMS systems (Twilio or similar) - Document every workflow
clearly for the team - Monitor system performance and suggest improvements - Support team operations
only after systems are stable

Requirements: - Proven track record building advanced GHL systems for real estate - Strong expertise in
pipelines, automations, campaigns, tagging, reporting - Experience with AI integrations, SMS/phone setup,
calendar booking flows - Familiarity with seller/buyer pipelines and lead management - Excellent English
communication - Proactive problem solver
Bonus Skills: - Multilingual AI setup - Zapier/API integrations - Facebook Ads / Google Ads workflow
knowledge

Offer: - Long-term, stable position - Competitive monthly pay (PHP) - Flexible hours, results-focused -
Opportunity to own and scale our system
Paid Test Task: Required (see below)

How to Apply: 1. Start your application with “AutomationPro”. 2. Share your GHL systems-building
experience in real estate (screenshots/workflows). 3. Describe your most advanced workflow/automation
and its result. 4. Confirm availability (hours/week + preferred schedule). 5. State expected monthly salary
(USD).

Candidate Scoring: - System-Building Experience 50% - Technical Skills 25% - Communication 15% -
Proactivity 10%

1Paid Test Task Instructions

Title: Paid Test Task – GHL Systems Builder
Instructions: 1. Review the sample workflow below.

2. Document it in writing: - Trigger - Step-by-step
actions - Intended outcome

3. Create a visual diagram or flowchart.

4. Suggest at least one improvement or
optimization.

Deliverables: - Written explanation (trigger, steps, outcome) - Workflow diagram - Suggested
improvement(s)
Evaluation Criteria: - System-Building Understanding 50% - Technical Clarity 25% - Problem-Solving 15% -
Communication 10?adline: 48 hours

Sample Workflow – ASK FOR VISUAL WORKFLOW and I'll send it to you but here's a writen one we have at the ---------- nt

Seller Lead Qualification
Workflow Name: Seller Lead Qualification
Trigger: New lead added to “New Seller Lead” stage
Steps: 1. Send SMS: “Hi [First Name], thanks for reaching out! Are you interested in selling your property?” 2.
Wait 5 minutes 3. If reply “Yes”: - Apply tag: Interested Seller - Assign to user David (Sales Manager) - Move
to Qualified Seller – Call Needed - Create task: Call within 1 hour 4. If reply “No”: - Apply tag: Not Interested -
Move to Closed – Not Interested 5. If no reply in 24 hours: - Send follow-up SMS - After 48 hours, apply tag:
Unresponsive Lead, move to Nurture – Long Term
Task for Candidate: - Explain the workflow (trigger, steps, outcome) - Diagram it visually - Suggest
improvement(s)

Candidate Evaluation Rubric
Criteria Weight Notes
System-Building Understanding 50?n they clearly explain triggers, steps, outcomes?
Technical Clarity 25% Are fields, tags, triggers, logic documented correctly?
Problem-Solving 15% Meaningful improvement suggestions?
Communication 10% Clear, professional, easy to understand?