Executive Assistant — Client Project Manager

Executive Assistant – Social Media Marketing Agency
We’re looking for an experienced Executive Assistant to join our growing social media marketing agency. This is a remote role where you’ll work closely with our team and clients, helping keep projects, communication, and content running smoothly.
Essential Skills
Communication: We value honesty, authenticity, and teamwork. You should be highly proficient in English (written and verbal) and comfortable communicating openly with both our team and clients.
Experience: At least 2+ years of full-time VA or executive assistant experience is preferred, especially with project or client management.
Writing Ability: This role involves writing captions, drafting client emails, communicating on social media, and documenting processes. You should feel confident writing in a natural, clear style (without relying heavily on AI tools—though we use them strategically).
Organization & Urgency: You must be detail-oriented, efficient, and able to manage multiple deadlines at once with a strong sense of responsibility.


Job Responsibilities
Downloading large client video files and organizing them in the company drive/project sheets.
Scheduling posts in social media management platforms.
Managing client content approvals, posting schedules, and daily reporting on project status.
Coordinating thumbnail requests, follow-ups, and YouTube scheduling.
Writing captions and content drafts in alignment with client brand voice.
Supporting client communication and onboarding through email or social media.
Acting as a social media manager, ensuring projects are delivered on time and with high quality.
Project managing content among editors, tracking revisions, and ensuring client feedback is executed.
Maintaining clear communication with the team daily (morning and evening EST check-ins required).
Providing reports and analytics for the client’s social media accounts.
Occasional research work.


Who We Work With
Most of our clients are faith-based, particularly within the Latter-day Saint community. If you are not comfortable working with content related to faith and values, this role may not be the right fit.
Ideal Candidate
Highly organized and proactive.
Excellent at project management and juggling multiple deadlines.
Able to dissect and execute instructions from voice memos.
Comfortable working across multiple client accounts.
Flexible with time but committed to consistent daily communication.
To apply, please answer these questions in your own words. Do not use ChatGPT or AI writing tools. I will know if you do. Honesty is very important for me!


What’s one habit or routine that helps you stay productive?
If you had to describe your work style in three words, what would they be?
Imagine we’re teammates, how do you like people to communicate with you when things get stressful?
A client is nervous because their post didn’t perform well. Write a short message (3–5 sentences) to reassure them without making false promises.
How good are you at multitasking?
Where are you currently based, and what’s your internet speed like? (Upload/download)
Do you usually work from home, a coworking space, or somewhere else?
What hours of the day do you usually feel the most focused and productive?
How do you usually handle unexpected internet or power outages where you live?
Do you prefer working with music/podcasts in the background, or total quiet?
What’s one tool or app you can’t live without for staying organized?
If a client sent you a last-minute request at 9 PM, how would you handle it?
What’s your favorite way to unwind after a long day of work?
On a scale of 1–10, how comfortable are you with writing in English without heavy editing?
Do you like working with a team that chats casually ( ---------- s, quick jokes) or do you prefer strictly work talk?