Executive Virtual Assistant

Executive Virtual Assistant (AI-Savvy | Behavioral Health Focus)
About Us
We are a U.S.-based behavioral health organization seeking a highly skilled Executive Virtual Assistant to support our executive with multiple ongoing projects. This role requires someone detail-oriented, proactive, and fluent in English, with strong skills in AI productivity tools (ChatGPT, automation, transcription, project management apps).
If you thrive on organization, clear communication, and making an executive’s job easier by anticipating needs and delivering on time, this may be the perfect role for you.
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Key Responsibilities
• Manage executive’s calendar, appointments, and scheduling
• Attend virtual meetings, take accurate notes, and provide documentation with action items
• Review, prioritize, and draft responses for emails
• Assist with project management: tracking tasks, deadlines, and deliverables
• Conduct online research and prepare summaries/reports as needed
• Organize and maintain digital files, documents, and SOPs
• Use AI tools to automate and streamline workflows for efficiency
• Ensure deadlines are met — submit drafts early for review
• Communicate clearly and consistently to confirm task understanding
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Qualifications
• Minimum 2+ years of VA experience supporting executives or entrepreneurs
• Strong knowledge of AI tools (ChatGPT, Notion AI, automation apps, etc.)
• Excellent English communication skills (written & spoken)
• Strong attention to detail, highly organized, and proactive
• Reliable internet connection with a backup option
• Ability to overlap at least 3–4 hours daily in U.S. Eastern Time
• Familiarity with behavioral health or healthcare industry is a plus
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Key Attributes We Value
• Responsiveness and reliability
• Commitment to meeting deadlines
• Proactive communication (asks questions, confirms instructions)
• Confidentiality and discretion
• Resourcefulness and problem-solving mindset
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Application Instructions (Read Carefully)
To be considered, you must follow these instructions exactly:
1. Use the subject line: BATTLE READY Executive VA Application
2. Submit a 2–3 minute voice recording introducing yourself, your VA experience, and why you’re the best fit for supporting a busy executive in behavioral health.
3. Answer the following in your application:
o What AI tools have you used, and how did they help improve productivity?
o What is your current internet speed, and do you have a backup connection?
o What U.S. Eastern Time hours are you available to overlap?
o If you realize you may miss a deadline, what steps would you take?
4. (Optional but preferred) Share examples of your past work: email drafts, meeting notes, or AI projects you’ve completed.
>>>>> Applications without the subject line and voice recording will not be reviewed.
Compensation & Schedule
• Salary: Competitive, depending on experience (range: $700–1,200/month full-time)
• Paid test project before final hire
• Performance-based incentives may be available
• Long-term role with growth opportunity________________________________________
???? If you are an organized, AI-savvy professional who can help keep a busy executive focused on what matters most, we’d love to hear from you. Apply today!