Executive Assistant

About Us:

Hi there! We're Pigment, and we're solving something that affects millions: that feeling of being disconnected from your work. You know that Sunday night dread? We're working to fix that.
Founded in 2025, we're building tools that help people discover careers that actually energize them. We believe everyone has unique strengths - like a natural pigment - waiting to shine through. If helping people find fulfilling work excites you, you might be exactly who we're looking for.

Your Role:

As our Executive Assistant, you'll be the operational heartbeat that keeps our leadership running smoothly. You're a strategic partner who actively contributes to our growth, not just someone who manages schedules.

You'll report directly to our CEO, and we'll work with you to build a career path aligned with where YOU want to go - whether that's operations, project management, or chief of staff.

What It's Like to Work Here:

Challenge - Startup life is dynamic! You'll manage multiple projects, balance priorities, and anticipate needs before anyone asks. We move quickly but support each other through the journey.

Fully Remote - Work from anywhere in the Philippines (or world) with reliable internet.

Working Hours - Eastern Standard Time (New York). Core hours 9 AM - 1 PM EST are essential, but we're flexible with the rest. Need to handle life stuff? We get it.

Compensation - ?30,000/month to start. We guarantee at least 10-20% annual raises based on performance. Top performers have doubled or tripled their salaries within one to two years.

Culture - We genuinely care about each other and our mission. Work should add to your life, not drain it. Plus, free access to our career assessment tools!

Growth - Learn directly from founders, get exposed to all aspects of building a startup, and develop skills that will serve you throughout your career.

Your Responsibilities:

Executive Support (40%) - Manage calendars, coordinate travel, prepare useful meeting briefs, and protect leadership's focused work time.

Ad Hoc Support (25%) - Embrace variety! Help with customer support, research new tools, or tackle projects as needed.

Strategic Operations (20%) - Conduct market research, build operational processes, test out new tools.

Communication (15%) - Use AI to craft communications, manage inboxes strategically, keep our team connected, and build our knowledge base.

Required Skills:

2+ years as an Executive Assistant (ideally supporting executives or founders)
Excellent English communication - professional but still human with the ability to adapt your tone as needed
Ability to work EST hours (9 AM - 5 PM, with 9 AM - 1 PM as core hours)
Self-motivated and proactive
Tech-savvy and eager to learn new tools
Expert with Notion, Google Workspace, and Zoom
Experienced with AI tools (ChatGPT/Claude) or eager to learn

Your Competencies:

Strategic Thinking - See how small tasks connect to big goals and make decisions that move us forward.
Emotional Intelligence - Read the room, handle different personalities with grace, and bring positive energy.
Systems Builder - Love creating processes and making everything run more smoothly.
Growth Mindset - Feedback excites you. You're always learning and leveling up.
Mission Alignment - You genuinely care about helping people find meaningful work.

Bonus Points For:

E-commerce, DTC, or SaaS experience
Marketing experience
Customer service experience

The Interview Process:

Application - Answer our key question and send your materials
Initial Chat - 30-minute video call to get to know each other
Main Interview - 90 minutes working through real EA scenarios
Final Conversation - 60 minutes to meet the team and discuss your growth path
Reference Check - We'll chat with 2-3 people who've worked with you
Decision - We move quickly and keep you informed

How to Apply:
Answer this question: "What is the difference between a good Executive Assistant and a great one?"

Send your answer along with:

Your resume/CV
Which modern tools and AI platforms you currently use (or want to learn)
Your availability to start

We're replacing an EA who did wonderful work but needs to step back for health reasons. We're looking for someone who wants to build a career here, not just fill a position.

If you've read this far and felt excited rather than exhausted, we can't wait to hear from you!