Virtual Assistant – Cosmetic Product Regulatory Submissions (Health Canada)

We are seeking a detail-oriented Virtual Assistant to manage the submission of Cosmetic Notification Forms (CNFs) to Health Canada for all new imported beauty products. This role requires accuracy, organizational skills, and the ability to follow regulatory guidelines carefully.

Responsibilities
- Prepare and submit Cosmetic Notification Forms (CNFs) to Health Canada for all new imported products before market launch.
- Maintain an organized database of submitted and approved products, including submission dates and reference numbers.
- Communicate with suppliers/brands to gather required product information (ingredients, concentrations, labels).
- Ensure compliance with Health Canada’s Cosmetic Regulations and submission timelines.
- Track deadlines and provide regular status updates to the operations team.
- Assist with basic regulatory record-keeping and documentation management.

Requirements
- Strong attention to detail and organizational skills.
- Prior experience with administrative or regulatory submissions preferred (cosmetics, pharmaceuticals, or food products a plus).
- Familiarity with Health Canada Cosmetic Regulations or willingness to learn quickly.
- Proficient with online submission portals and document management tools (Google Drive, Notion, Excel/Sheets).
- Excellent communication skills in English (written and verbal).
- Self-starter who can work independently and meet deadlines.

Nice to Have
- Previous experience with cosmetic, beauty, or e-commerce companies.
- Knowledge of INCI ingredient listings and cosmetic labeling standards.
- Experience coordinating with overseas suppliers.