Executive Assistant

*Award-Winning Digital Marketing Agency CEO Seeking Experienced Executive Assistant**

A.P. Web Solutions is a specialist, award-winning boutique Search Engine Marketing agency based in Melbourne, Australia. We're a data-driven agency that helps clients' websites reach their full potential through transparent, evidence-based strategies.

### About Us
* **Award-Winning:** "Best Small SEO Agency" 3 years running at APAC Search Awards
* **Recognized Excellence:** Winner at SEMRush Search Awards Australia 2020 & 2021
* **Global Recognition:** Finalist at Global Search Awards 2022 & 2023
* **Values-Driven:** Excellence, Collaboration, Transparency, Innovation

### The Opportunity
We're seeking an experienced Executive Assistant to provide comprehensive support to our Managing Director. This is a **fully remote position** specifically for Philippines-based candidates who can work Australian business hours (AEST).

This role combines traditional EA responsibilities with digital marketing support, offering the opportunity to work with a growing, award-winning agency while developing skills in the digital marketing space.

### Key Responsibilities

**Executive Support (60%)**
* Inbox management - achieving and maintaining zero inbox twice daily
* Calendar management - strategic scheduling, meeting coordination, and optimization
* Meeting management - preparation, follow-up, and ensuring productive outcomes
* Travel coordination - researching and booking flights, accommodation, and itineraries
* Personal task assistance - supporting work-life integration

**Digital Marketing Support (25%)**
* LinkedIn content drafting and revision
* Social media content assistance
* Email marketing (EDM) creation after training
* LinkedIn networking - adding connections from business cards and events
* Client communication - meeting confirmations and follow-ups to prevent no-shows

**Business Operations (15%)**
* Process improvement and SOP development
* Occasional support for leadership team when capacity allows
* Administrative coordination across teams
* Client-facing communication for scheduling and coordination

### Essential Requirements

**Experience & Background**
* **3-5 years minimum** executive assistant experience
* Previous experience supporting C-level executives or business owners
* **Digital marketing experience strongly preferred**
* Proven track record of inbox and calendar management
* Experience with travel coordination and event planning

**Technical Skills**
* **Expert proficiency** in Google Workspace (Gmail, Calendar, Docs, Sheets)
* Email management systems and best practices
* **Bonus:** Slack experience
* **Bonus:** Social media platforms (LinkedIn, Facebook, Instagram)
* **Bonus:** Email marketing platforms

**Core Competencies**
* **Exceptional written and verbal English communication** (neutral accent)
* **Proactive problem-solving** and anticipatory thinking
* **Meticulous attention to detail** and accuracy
* **Strong organizational systems** and process-oriented mindset
* **Discretion and confidentiality** for personal and business matters
* **Adaptability** and ability to learn new tools/processes quickly

**Work Arrangement**
* **Australian Eastern Standard Time (AEST) availability required**
* Fully remote position
* **Must be based in the Philippines**
* Reliable internet connection and professional home office setup

### What We're Looking For
We want someone who can elevate our Managing Director's productivity and bring proven systems and methodologies from working with high-level executives. You should be someone who:

* Takes ownership of complex scheduling and communication challenges
* Can anticipate needs before being asked
* Brings ideas for improving processes and efficiency
* Thrives in a fast-paced, growing business environment
* Has experience with both business and personal task management
* Can represent our brand professionally in all communications

### What We Offer
* **Competitive salary** based on experience
* **Professional development** in digital marketing
* **Growth opportunity** with an award-winning agency
* **Collaborative culture** with direct access to leadership
* **Flexible remote work** environment
* **Training and mentorship** in our systems and processes

### Application Process
**To apply, please submit:**
1. **Detailed resume/CV** highlighting relevant EA and digital marketing experience
2. **Cover letter** explaining:
- Specific examples of how you've improved executives' productivity
- Your experience with the technical requirements listed
- Your availability and home office setup
3. (Optional) ** A video intro (applications with a video of yourself will be seen as heavily favourable)

**Subject Line:** EA Application - [Your Name]

**Important:** Applications without both resume and cover letter will not be considered.