Admin & Ops Coordinator (ONE)

Please note: Applicants without the required experience need not apply.

We are seeking a dependable and detail-oriented Admin & Operations Coordinator to support our Company Accountant and Management Team. This role focuses on payroll coordination, contract documentation, and administrative follow-up to keep day-to-day operations running smoothly.

Qualifications
Strong organizational and time-management skills.
Excellent communication abilities (written and verbal).
High level of integrity, reliability, and discretion.
Strong attention to detail and follow-through.
Ability to work independently while supporting a team.
Comfortable working in a fast-paced environment.

Position Requirements
Bachelor’s degree in Business Administration, Accounting, HR, or related field (preferred).
3+ years of experience in administration, payroll coordination, or operations support.
Familiarity with payroll coordination (experience with ADP or similar tools a plus).
Experience with employee contract documentation and record-keeping.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Experience with expense tracking, reimbursements, and admin reporting.
Knowledge of AP/AR processes and financial documentation (preferred, not required).
Experience working with California-based companies and familiarity with CA labor law is a strong plus.
Prior experience in Solar, HVAC, or Roofing industries is a plus.

Duties and Responsibilities
Support the Company Accountant with payroll coordination, expense tracking, and financial documentation.
Assist the Management Team with administrative tasks, scheduling, and follow-ups.
Collect, organize, and maintain employee contracts and personnel files.
Coordinate timesheet submissions (e.g., Buddy Punch) and prepare data for payroll processing.
Follow up on reimbursements, expense receipts, and compliance checklists.
Assist in preparing reports, forms, and operational documentation.
Provide general administrative support to ensure smooth daily operations.
Collaborate across teams to support internal processes and client-facing needs.

Application Instructions

If you are dependable, detail-oriented, and eager to support both accounting and management in keeping operations organized, we encourage you to apply.

Please respond to this job posting with the following:
**Your application letter
**An unrestricted link to your resume/CV
**Subject Line: AdminOps for ONE – YOUR FULL NAME

!!! Applications not following these instructions will not be considered.