Executive Personal Assistant

Full-Time Virtual Personal Assistant

About the Role

I am seeking a full-time Virtual Personal Assistant to help manage my busy professional and personal life. I run a law firm, multiple real estate and Airbnb businesses, and a household that requires reliable support. This role is ideal for someone who is highly organized, proactive, and comfortable juggling a wide variety of tasks across different areas.


Key Responsibilities

Law Firm Support (Intake & Admin)

* Manage client intake process (emails, scheduling, forms, CRM updates
*Help with marketing, blog posts, email messaging (familiarity with FloDesk a plus!)
* Assist with bookkeeping, invoicing, and reconciling accounts

Airbnb & Property Management

* Create and update guest guidebooks
* Assist with responding to guest inquiries and booking messages
* Help coordinate cleanings, maintenance, and scheduling
* Track income/expenses and assist with bookkeeping for Airbnb properties

Real Estate Business

* Assist with sourcing and analyzing potential real estate deals
* Manage CRM and follow-up systems for leads and clients

Personal & Household Management

* Manage calendars and schedule appointments
* Assist with online grocery and household orders
* Coordinate personal and family tasks

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Requirements

* Excellent written and spoken English
* Strong organizational skills and attention to detail
* Tech-savvy: comfortable with Google Workspace, CRMs, bookkeeping tools (QuickBooks/Xero/Clio experience is a plus)
* Previous experience with law firms, real estate, Airbnb management, or executive assistant roles preferred
* Must be proactive, resourceful, and able to manage multiple priorities
* Ability to work full-time (40 hours/week) during agreed-upon hours



Perks & Benefits

* Long-term, stable role with growth opportunities
* Work-from-home flexibility
* Competitive salary based on experience
* Exposure to multiple industries: law, real estate, property management, and business operations

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How to Apply

Please send your application with the following:

1. A short cover letter addressed to Katie Johnson, describing your relevant experience
2. Your updated resume
3. Your expected monthly salary (in PHP)

Subject line: **“Virtual Personal Assistant Application – [Your Name]”**