Executive Virtual Assistant

Virtual Assistant

The Position

We believe that success begins with support, structure, and care—both for our clients and our team. Our Virtual Assistant will be the first point of connection in keeping our business operations smooth, organized, and thriving. Through proactive communication, reliable follow-through, and a warm, professional touch, you’ll play a key role in ensuring that clients, subcontractors, and partners all feel valued, seen, and supported.

This role is about more than just tasks—it’s about building trust, creating memorable experiences, and helping our brand deliver on its promise to transform lives, one clean space at a time.

Welcome to some of the most important work you will ever do.

You will love this job if:

* You find joy in helping things run seamlessly behind the scenes
* You enjoy inspiring connection through clear, kind, and professional communication
* You love staying organized and keeping projects on track
* You thrive on making a lasting impact through details and follow-up
* You are passionate about supporting others and helping businesses grow
* You’re eager to learn new systems and processes with optimism
* You value accountability, reliability, and consistency

As Virtual Assistant, you will:

* Support day-to-day administrative tasks such as scheduling, email management, and document preparation
* Assist with client onboarding, contracts, and communication to ensure a smooth process
* Help manage subcontractor onboarding, including paperwork and follow-up
* Maintain records, invoices, and scheduling systems to ensure efficiency
* Communicate professionally with clients and subcontractors via email, phone, or text
* Support social media scheduling and light content coordination
* Track project deadlines and help the team stay on task
* Jump in on special projects as needed with creativity and problem-solving
* Anticipate needs and find solutions to reduce friction in daily operations

Experience and Requirements

* Availability to work a flexible, part-time remote schedule
* Strong customer service and communication skills
* Highly organized and detail-oriented, with the ability to multitask
* Comfort with digital tools (Google Workspace, scheduling apps, etc.)
* Self-starter who can work independently while staying collaborative
* Warm, approachable personality with professionalism at the core
* Ability to handle sensitive information with discretion
* Positive energy, resilience, and a proactive spirit