Virtual Assistant – Contract Full-Time

Industry: Paid Media Performance Agency
Location: Remote

About the Role

We are a paid media performance agency producing high-performing content for global brands. We’re looking for a reliable and detail-oriented Virtual Assistant to support production and operations.

You’ll work closely with the Head of Production to manage creator communications, coordinate projects, and ensure smooth day-to-day operations. This role begins with a 1-month trial and then continues on a month-to-month ongoing basis, with potential for long-term growth.

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Key Responsibilities
• Creator Sourcing & Communication
• Find and vet creators across TikTok, Instagram, Backstage, and other platforms.
• Submit options for approval, confirm availability, and track commitments.
• Manage communication and negotiate basic terms using approved guidelines.
• Scheduling & Coordination
• Schedule calls with creators/clients.
• Confirm all times in UK timezone (GMT/BST).
• Send invites, meeting links, and reminders.
• Project & Data Management
• Maintain project data in Notion, Google Drive, and Google Sheets.
• Create briefs from templates with complete details.
• Track deadlines, deliverables, and progress.
• Content Quality Control
• Review submitted content for quality, format, and compliance with briefs.
• Note revisions and follow up until approval.
• Admin & Finance
• File invoices and receipts in Google Drive using naming conventions.
• Update finance tracker and record payment status.
• Lead Generation & CRM
• Research and enrich lead lists (decision-makers, emails, brand info).
• Update CRM with accurate contacts and pipeline stages.
• Social Media Engagement
• Reply to comments and DMs on company accounts.
• Engage with target brand accounts to build visibility.

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Requirements
• Excellent communication skills and fluent in English.
• Strong organisational skills and attention to detail.
• Confident with Google Suite (Docs, Sheets, Drive, Calendar) and Notion.
• Familiarity with TikTok, Instagram, and other social media platforms.
• Prior experience as a VA or in operations/admin support preferred.
• Stable internet connection.

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Working Hours
• Full-time, remote.
• Must be available 8am–4pm UK time (3pm–11pm Philippines).

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Contract
• Initial 1-month trial contract.
• Then month-to-month ongoing basis, with potential for long-term growth.

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How to Apply

Please submit:
• Your CV/resume.
• A short summary of your experience relevant to this role.