Construction Bookkeeper (Remote, Full-Time) — AP/AR, Job Costing, QuickBooks Online

Title: Construction Bookkeeper (Remote, Full-Time) — AP/AR, Job Costing, QuickBooks Online

About Fox Construction
Custom home builder in Northwest Florida (Santa Rosa Beach). We build high-quality coastal homes and run a tight, well-documented back office.

Role Summary
Own daily processing (no money movement). Code invoices to jobs & cost codes, match POs/receipts, assemble payment runs, chase receipts, post AR, and draft bank recs. Work with a US Fractional Controller and the Owner.

Key Responsibilities

AP: intake bills to shared inbox, 3-way match (PO?invoice?receipt), code to job/cost code, attach documents.

Prepare weekly AP batches in our bill-pay system (no release rights).

Maintain vendor records (W-9/COI complete; flag changes for Controller verification).

AR: post receipts, apply retainage, send monthly statements.

Bank/CC: daily feed check; draft monthly bank recs to $0 unreconciled.

Buildertrend ? QBO sync hygiene; post approved change orders only.

File management: name/organize documents to standard.

Must-Have Construction Experience (2+ years)

QuickBooks Online (2+ years) and job-costing; AP/AR at a construction or project-based company preferred.

Adaptive automated Financing a huge plus. Part of our tech stack.

Using an AP/payments platform (e.g., BILL/Melio/Plooto).

Strong English and documentation habits.

Security & Controls

Read-only bank data; no payment release rights.

Works inside our approval workflows; follows our vendor bank-change protocol.

Schedule

Full-time remote. At least 2-3 hours overlap with 7am–5pm US Central daily; 4–5 hours overlap on payment/close days.

KPIs (first 90 days)

Close by Day 10; 0 duplicate bills; >98% receipts compliance; vendor adds 30 days.

Compensation

DOE, competitive for PH market; paid time off; 13th-month eligible.

How to Apply

Send resume + 2-minute Loom introducing yourself.

Complete a paid work sample (2–3 hrs): code 10 invoices to job/cost codes, prepare a mock payment batch, reconcile a 1-page bank statement (3 planted errors).

Desired to interview and hire before EOB 8/22/25 for start 8/25/25. Ensure availability for the interview process and start date.