Virtual, Personal, Administrative Assistant (AI-Savvy & Operations-Focused)

We are seeking a highly capable, tech-savvy Virtual Assistant to work directly with our founder in managing multiple high-growth ventures, including a fiber internet sales organization, a nano venture studio, and our personal and brand social media presence.

You will act as the right hand to the founder, overseeing daily operations, managing creative production teams, launching social media campaigns, and driving automation and AI adoption across the organization.



Key Responsibilities





Work one-on-one with the founder to coordinate daily priorities and manage multiple teams across time zones.



Oversee social media publishing campaigns for the founder’s personal brand and the Nano Venture Studio brand.



Manage VA designers to ensure consistent, high-quality creative content is produced and delivered on time.



Maintain brand guidelines and ensure all published content aligns with our messaging and strategic goals.



Oversee CRM updates, project management boards, and team task tracking to ensure deadlines are met.



Manage calendars, schedule meetings, and handle time zone logistics.



Learn and deploy AI tools and automations to improve workflows and build AI-powered agents for the company.



Document processes, SOPs, and systems for scalability.



Manage communication channels including Slack, ClickUp, and email to keep teams aligned and accountable.



Requirements





2–3+ years proven experience as a Virtual Assistant, Personal Assistant, or Operations Coordinator.



Experience coordinating social media publishing and managing creative/design teams.



Excellent English communication skills, both written and verbal.



Highly organized with strong project management skills.



Comfortable with tech, software integrations, and learning new tools quickly.



Familiarity with CRM systems, automation tools, and project management platforms.



Proactive, self-motivated, and able to manage priorities without constant supervision.



Experience in fast-paced, multi-project environments.



Preferred Tools & Platforms Experience





ClickUp (Project Management)



Motion AI (Productivity)



ChatGPT & AI Tools (Prompting, workflow automation, building AI agents)



Zapier (Automations & integrations)



GoHighLevel (CRM & marketing automation)



Slack (Team communications)



Social Media Management Tools (Buffer, Later, Hootsuite, etc.)



Google Workspace, Docs, Sheets, Drive



What We Offer





Competitive pay based on experience.



Fully remote work, collaborate from anywhere in the world.



Direct mentorship from the founder and exposure to multiple industries.



Intensive AI training to upskill you in building, managing, and deploying AI-powered business solutions.



Opportunity to grow into a Senior Operations or Chief of Staff role.



To Apply:
Send an intro video explaining your experience with aspects of the described role and why you're the best fit (Primary), your resume (Secondary).

If you do not submit a video your application will not be reviewed.