Excel Specialist

Excel & Social Media Specialist

About Nail It Systems

Nail It Systems provides ready-to-use business tools and templates for builders and tradespeople — from quote templates to project management trackers — to help them work smarter, look more professional, and grow their profits. We’re launching our flagship Quote Like a Pro Toolkit and need a highly capable Virtual Assistant to help us bring it to market quickly and effectively.

The Role

This role is perfect for someone who’s equally comfortable in Excel spreadsheets and social media dashboards. You’ll help us:

Finalise and polish our Excel-based toolkits

Create branded, easy-to-use Google Sheets versions

Support with testing, bug-fixing, and user experience improvements

Customer support and assistance

Create engaging content for our social media channels (Instagram, Facebook)

Schedule posts, write captions, and repurpose our long-form content into bite-sized tips and reels

Assist with launch campaigns and customer onboarding content

Key Responsibilities
Excel & Toolkit Development

Build, format, and brand Excel and Google Sheets templates

Add formulas, conditional formatting, and user-friendly features

Troubleshoot errors and ensure all tools work seamlessly

Create “how-to” guides or quick walkthroughs for each tool

Content Creation & Marketing Support

Write, design, and schedule posts for Instagram, Facebook, and LinkedIn

Repurpose blog posts, videos, and guides into short-form content

Create simple branded graphics in Canva (training/resources provided)

Work with our launch plan to post consistently and strategically

General VA Support

Keep project timelines on track

Organise shared files and folders in Google Drive

Assist with customer email replies (templates provided)

Must-Have Skills

Advanced Excel & Google Sheets skills (formulas, SUMIFS, VLOOKUP/XLOOKUP, conditional formatting, dropdown menus, pivot tables)

Strong attention to detail and ability to self-check work

Canva or similar design tool experience

Social media content creation experience (especially Instagram & Facebook)

Excellent written English and communication skills

Highly organised and able to work independently with minimal supervision

Nice-to-Have Skills

Familiarity with the construction/trades industry

Basic copywriting for marketing purposes

Experience setting up email marketing campaigns (Kajabi)

Personality Fit

We’re looking for someone who is:

Proactive — you don’t wait to be told every step

Solution-focused — you fix problems before they become roadblocks

Fast and accurate — speed matters, but so does getting it right

Creative — you can make tools and posts look great without overcomplicating

Salary: $4USD per hour, 20 - 30 hours per week.