Bilingual Admin Executive (Chinese/English)

Introduction:

We are looking for a capable Admin Executive for the Supply Chain Department to join our team. You, the applicant, are expected to be able to support a wide chain of administrative duties and capable of tracking deliveries, processing order confirmations, and ordering and managing inventories.

Key Responsibilities:

• Proactively communicate in Chinese with suppliers and freight forwarders via WeChat to coordinate shipment arrangements and resolve logistical queries.
• Coordinate product inspections, liaise with agencies, and submit reports for internal review.
• Work closely with suppliers and freight forwarders to ensure timely pickup and delivery of goods.
• Conduct regular shipping price comparisons to secure the most cost-effective and competitive logistics options.
• Generate shipment labels with a high level of accuracy, ensuring correct product details, destination, and compliance with shipping requirements.
• Liaise proactively with freight forwarders to obtain real-time updates on shipments in transit, and ensure timely and accurate status updates are reflected in the internal ERP system for end-to-end visibility.
• Review and verify data entries for SOP compliance to ensure accuracy and adherence to internal standards.
• Enter and manage detailed shipping cost data within the internal ERP system.
• Maintain accurate records of shipping and freight data to support logistics tracking and reporting.

Requirements:

• Basic proficiency in Chinese (Mandarin), including reading, writing, and speaking
• Proficiency in Microsoft Excel.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and problem-solving skills.

Sample Task - forms . gle / j vhZwSDF1M62ufxT7 [without spaces]

If you have what it takes to be our next Admin Executive, send us an email through c a r e e r s . v a [at sign] k e a b a b i e s . c o m [without spaces]

Be mindful of the following instructions:

• Title your email: "I want to be your next Bilingual Admin Executive"
• Attach your resume and sample task answers (in pdf form) in the email.
• If available, provide us a copy of your language certification.

• Please include the source of your application.

NOTE: Only shortlisted candidates with the sample task completed will be considered.

All communications must be coursed through c a r e e r s . v a [at sign] k e a b a b i e s . c o m [without spaces]